Event/Meeting Coordinator- Displays & Exhibits Coordinator - Entry Level

Northpointe Staffing Professionals

Lyndhurst (NJ)

On-site

USD 50,000 - 70,000

Full time

14 days+

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Benefits offered by this job

Temp to Perm Opportunity

All equipment provided

Exceptional benefits once permanently converted

Full week off for Christmas

Ability to work remotely on Fridays

Job summary

A leading company is seeking an Entry Level Displays & Exhibits Coordinator to manage logistics for pharma events. This role involves coordinating congresses, managing budgets, and ensuring adherence to compliance guidelines. Ideal for candidates with a background in event planning or customer service, offering exceptional long-term career benefits.

Qualifications

Event planning background preferred.
3+ years experience in pharma/biotech or third-party agency a plus.
Great for those with sales or hospitality background.

Responsibilities

Coordinate full logistics of congresses and exhibits.
Manage program budget and database.
Communicate with customer teams and stakeholders.

Skills

Customer Service

Organizational Skills

Problem Solving

Education

B.S. or B.A. degree or equivalent experience

Tools

Microsoft Office Product Suite

Job description

Event/Meeting Coordinator- Displays & Exhibits Coordinator - Entry Level

1 week ago Be among the first 25 applicants

Direct message the job poster from Northpointe Staffing Professionals

Displays & Exhibits Coordinator – Pharma Event Planning

Location: Traveling to Office (In NJ) 4 days a week (Mon-Thurs)

Hours: 7.5hrs/day

*Possible temp to hire opportunity

General Purpose/Summary of Job:

The Display and Exhibits Coordinator will coordinate the full logistics of all congresses and exhibits programs which include but not limited to, reviewing requests for accuracy, securing approvals, managing registration, executing customer-specific agreements, payment processing, marketing materials management, and program reconciliation.

Primary Duties and Responsibilities:

Database management - manage promotional educational programs within our proprietary events management platform
Budget management - assisting customer representatives within their program planning budget to ensure they meet client business rules and guidelines
Coordinate all life cycles of Congresses and Exhibits from start to finish
Communicate daily with customer team and appropriate stakeholders
Run daily metric reports to ensure all tasks within the C&E are executed within a timely fashion
Coordinate with account stakeholders (via telephone and email) regarding their event status as well as required follow-ups for any missing information. Able to read, interpret, and execute legal contracts on behalf of stakeholders.
Ensure payments are processed in an efficient and timely manner
Adhere to performance metrics, standard operation processes and procedures, as well as compliance guidelines for the related customer
Maintain current knowledge of appropriate regulations, e.g., OIG, PhRMA Code
Adherence to various policies (i.e., confidentiality, sensitive communication, intellectual property)
Effectively manage high volume of meetings while also responding to emails and phone calls

Competency Requirements:

Strong interpersonal, verbal, and written skills both internally and externally with the ability to effectively engage with the customer
Skilled in Customer Service, and the ability to solve problems while ensuring customer satisfaction is met
Strong organizational skills with great attention to detail
Familiar with health sciences and regulated environments
Ability to work independently, with competent decision-making skills, and successfully manage multiple priorities in a fast-paced environment
Strong working knowledge of Gmail and Microsoft Office Product Suite, and able to quickly learn to utilize similar tools and software as needed
Positive attitude at all times and the ability to work with a team and maintain a “Whatever it Takes” attitude
Ability to boost team morale
Ability to take constructive feedback and adjust in order to progress forward
Ability to take on additional ad hoc tasks as needed to support the team without complaint
Ability to work flexible schedules and/or extended hours to meet clients’ business needs
Ability to maintain productivity while performing repetitive planning tasks every day
Basic Math and Spelling proficiency
Ability to work and thrive in a team atmosphere

Education/Skills Experience Desired:

A background in event planning is preferred, but not required
B.S. or B.A. degree or equivalent experience
3+ years’ experience working at a pharmaceutical/biotech or third-party agency a plus
Great for individuals with a Sales, Hospitality, or Customer Service background
Must be a go getter and very personable at the same having patience with the process
Possess strong analytical and problem-solving skills

Perks and Benefits

Temp to Perm Opportunity- This is a long-term career-oriented position
All equipment will be provided
Exceptional Benefits once Permanently converted
Full week off for Christmas through the New Year without having to use PTO
Ability to work remote on Fridays but must be fully online and available during Core Working Hours

Seniority level