Regional AP Specialist to Project Accountant – Construction

Midway Mechanical Services; Seattle (WA); On-site; USD 41,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Pet insurance

401(k) company match

HSA contributions

Life insurance

Job summary

Midway Mechanical Services is seeking a Regional Accounts Payable Specialist to support our Pacific Northwest operations in Seattle, WA. The role offers a clear path into Project Accounting as you handle high-volume AP for multiple units and gain exposure to job costing and cost codes.

Responsibilities include invoicing, coding, vendor management, and assisting with month-end close, W-9s, 1099s, liens, retainage, and audits. On-site role with competitive starting wages and benefits.

Qualifications

• 2–4 years of high-volume accounts payable experience.
• Construction, mechanical contracting, and/or job-cost accounting experience required.
• Experience coding invoices to jobs and cost codes.
• Experience with construction accounting software such as Davisware Vision, QuickBooks, NetSuite, Vista, Foundation, Sage, or similar ERP systems.
• Strong Excel and computer skills.
• Excellent attention to detail and organizational skills.
• Ability to prioritize multiple deadlines in a fast-paced environment.

Responsibilities

• Process high-volume accounts payable invoices for multiple business entities.
• Review and code invoices to the appropriate general ledger accounts, jobs, phases, and cost codes.
• Process job-cost labor timecards and maintain accurate project cost records.
• Match invoices to purchase orders and subcontract agreements.
• Maintain vendor and subcontractor relationships while resolving billing discrepancies.
• Verify vendor statements and reconcile outstanding balances.
• Assist with weekly cash requirements and payment scheduling.
• Support month-end close activities, AP accruals, and account reconciliations.
• Maintain accurate AP documentation for audits and financial reporting.
• Assist with vendor setup, W-9 collection, 1099 reporting, lien waivers, retainage tracking, and subcontractor compliance.

Job description

Midway Mechanical Services is seeking a Regional Accounts Payable Specialist to support our Pacific Northwest operations in Seattle, WA. The role offers a clear path into Project Accounting as you handle high-volume AP for multiple units and gain exposure to job costing and cost codes.

Responsibilities include invoicing, coding, vendor management, and assisting with month-end close, W-9s, 1099s, liens, retainage, and audits. On-site role with competitive starting wages and benefits.