Regional AP Specialist - Path to Project Accountant

Midway Mechanical Services; Phoenix (AZ); On-site; USD 41,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) with company match

HSA contributions

Life insurance and LTD

Paid time off and holidays

Career advancement opportunities

Job summary

Midway Mechanical Services is seeking a Regional Accounts Payable Specialist in Phoenix, AZ, on site, to support multiple business units. You will manage AP, code invoices to jobs and cost codes, and gain exposure to WIP and project accounting responsibilities with a clear path to a Project Accountant role.

The role requires 2-4 years of AP experience in construction or mechanical contracting, strong Excel skills, and the ability to work in a fast-paced environment.

Qualifications

• 2-4 years of high-volume accounts payable experience.
• Construction, mechanical contracting, and/or job-cost accounting experience is required.
• Experience coding invoices to jobs and cost codes.

Responsibilities

• Process high-volume accounts payable invoices for multiple business entities.
• Review and code invoices to the appropriate general ledger accounts, jobs, phases, and cost codes.
• Process job-cost labor timecards and maintain accurate project cost records.
• Match invoices to purchase orders and subcontract agreements.
• Maintain vendor and subcontractor relationships while resolving billing discrepancies.
• Verify vendor statements and reconcile outstanding balances.
• Assist with weekly cash requirements and payment scheduling.
• Support month-end close activities, AP accruals, and account reconciliations.
• Maintain accurate AP documentation for audits and financial reporting.
• Assist with vendor setup, W-9 collection, 1099 reporting, lien waivers, retainage tracking, and subcontractor compliance.

Skills

Accounts payable

Excel

Attention to detail

Multi-tasking

Project accounting

Tools

Davisware Vision

QuickBooks

NetSuite

Vista

Foundation

Sage

Job description

Midway Mechanical Services is seeking a Regional Accounts Payable Specialist in Phoenix, AZ, on site, to support multiple business units. You will manage AP, code invoices to jobs and cost codes, and gain exposure to WIP and project accounting responsibilities with a clear path to a Project Accountant role.

The role requires 2-4 years of AP experience in construction or mechanical contracting, strong Excel skills, and the ability to work in a fast-paced environment.