Construction AP Specialist - Path to Project Accounting

Midway Mechanical Services; Vancouver (WA); On-site; USD 41,000 - 48,000; Full time

Benefits offered by this job

Starting wage $30-$35/hr

Health benefits: medical, dental, and视

401(k) with company match

HSA contributions

Life insurance & LTD & EAP

PTO & holidays

Career growth opportunities

Job summary

Midway Mechanical Services seeks a Regional Accounts Payable Specialist to support Pacific Northwest operations. This on-site role manages AP for multiple units, codes invoices to jobs/cost codes, and maintains project cost records.

You’ll gain exposure to WIP reporting, job costing, and subcontractor compliance, with a clear career path toward a Project Accountant as you grow within a national organization.

Qualifications

• 2-4 years of high-volume AP experience.
• Construction, mechanical contracting, and/or job-cost accounting experience.
• Experience coding invoices to jobs and cost codes.
• Experience with construction accounting software such as Davisware Vision, QuickBooks, NetSuite, Vista, Foundation, Sage or similar ERP systems.
• Strong Excel and computer skills.
• Excellent attention to detail and organizational skills.
• Ability to prioritize multiple deadlines in a fast-paced environment.

Responsibilities

• Process high-volume accounts payable invoices for multiple business entities.
• Review and code invoices to G/L accounts, jobs, phases, and cost codes.
• Process job-cost labor timecards and maintain accurate project cost records.
• Match invoices to purchase orders and subcontract agreements.
• Maintain vendor and subcontractor relationships while resolving billing discrepancies.
• Verify vendor statements and reconcile outstanding balances.
• Assist with weekly cash requirements and payment scheduling.
• Support month-end close activities, AP accruals, and account reconciliations.
• Maintain accurate AP documentation for audits and financial reporting.
• Assist with vendor setup, W-9 collection, 1099 reporting, lien waivers, retainage tracking, and subcontractor compliance.

Skills

AP experience

Excel skills

Attention to detail

Time management

Tools

Davisware Vision

QuickBooks

NetSuite

Vista

Foundation

Sage

Job description

Midway Mechanical Services seeks a Regional Accounts Payable Specialist to support Pacific Northwest operations. This on-site role manages AP for multiple units, codes invoices to jobs/cost codes, and maintains project cost records.

You’ll gain exposure to WIP reporting, job costing, and subcontractor compliance, with a clear career path toward a Project Accountant as you grow within a national organization.