Regional Administrative Leader, Legal Ops & Office Excellence

Freeman Mathis & Gary, LLP; Nashville (TN); Sur place; USD 70 000 - 100 000; Plein temps

Avantages offerts par ce poste

Competitive compensation

Comprehensive benefits package

HSA and FSA plans available

Work-life balance

Generous PTO

Résumé du poste

Freeman Mathis & Gary, LLP in Nashville, TN seeks a Regional Administrative Manager to lead a team of legal support staff and coordinate office operations for the Nashville office. You will supervise Administrative Managers, paralegals, receptionists and other staff, ensuring efficient workflows and a professional environment for attorneys.

You will partner with firm leaders to implement policies, manage staffing, training, onboarding/offboarding, and events while maintaining compliance,

Qualifications

• Bachelor’s degree in business administration, management, or related field preferred.
• Minimum 5 years’ experience in a management/supervisory role in a professional service setting.
• Ability to communicate effectively with all levels of management and handle confidential information.

Responsabilités

• Supervise Administrative Managers, legal assistants, receptionists, office coordinators/supervisors, administrative assistants, and interns.
• Monitor and coordinate staffing ratios and workflow.
• Manage timekeeping of direct reports by reviewing and approving weekly timecards, PTO requests, monitoring and managing hours, breaks and overtime requests.
• Assess staff performance, provide coaching/guidance and address performance issues when needed, conduct annual performance reviews of direct reports.
• Understand and able to perform basic employee relations.
• Recruit, interview and hire: review/vet resumes, conduct and coordinate interviews, and obtain final approval for hiring.
• Employee onboarding duties and offboarding duties.
• Partner with business leaders ensuring needs from different departments are being met.
• Collaborate with the development and implementation of training for assigned staff.
• Work closely with firmwide Directors and Managers to implement and improve firm policies and procedures.
• Ensure the offices are functional, safe, and adequately stocked with necessary supplies.
• Interact with property managers and manage vendors in support of office operations.
• Plan, schedule and promote office events. Monitor costs and expenses to assist in budget preparation.
• Some travel required; other duties as assigned.

Connaissances

Leadership

Communication

Confidentiality

Independent work

Organization

Formation

Bachelor’s degree in business administration

Management or related field preferred

Outils

MS Office

Excel

DocuSign

Description du poste

Freeman Mathis & Gary, LLP in Nashville, TN seeks a Regional Administrative Manager to lead a team of legal support staff and coordinate office operations for the Nashville office. You will supervise Administrative Managers, paralegals, receptionists and other staff, ensuring efficient workflows and a professional environment for attorneys.

You will partner with firm leaders to implement policies, manage staffing, training, onboarding/offboarding, and events while maintaining compliance,