Regional Administrative Manager

Freeman, Mathis & Gary Law; Nashville, Chicago, Lexington (TN, IL, KY); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Competitive pay

Benefits package

HSA/FSA plans

Work-life balance

Generous PTO

401K with employer match

Life Insurance & disability

EAP program

Bonuses & referrals

Job summary

Freeman Mathis & Gary, LLP is seeking a Regional Administrative Manager to lead a diverse team of legal support staff across multiple offices, including Nashville. The role ensures attorneys have the necessary assistance and work environment to practice law.

The position involves supervising managers and staff, coordinating staffing and workflow, coaching performance, onboarding/offboarding, and partnering with leaders to meet department needs. Travel may be required.

Qualifications

• Bachelor's degree preferred in business administration or related field.
• Minimum 5 years’ experience in a management/supervisory role in a professional service setting.
• Ability to work independently in a fast-paced, dynamic environment.
• Desire to drive continuous improvement of operations.
• Ability to communicate effectively with all levels of management.
• Ability to work with sensitive information while maintaining confidentiality.
• Proficiency with MS Office; Word/Excel and DocuSign skills preferred.
• Ability to multi-task and meet tight deadlines.
• Excellent organizational and time-management skills.
• Adaptable and proactive with initiative.

Responsibilities

• Supervise Administrative Managers, legal assistants, receptionists, and coordinators.
• Monitor staffing ratios and workflow.
• Manage timekeeping, PTO, hours, breaks, and overtime.
• Conduct annual performance reviews of direct reports.
• Recruit, interview, and hire; onboarding and offboarding.
• Partner with leaders to meet department needs and train staff.
• Implement firm policies and improve office procedures.
• Ensure offices are functional, safe, and stocked with supplies.
• Interact with property managers and manage vendors.
• Plan and promote office events; monitor costs and assist budget prep.
• Travel as required.

Skills

Leadership

Staff development

Communication

Confidentiality

Time management

Organization

MS Office proficiency

Excel skills

Proactive initiative

Education

Bachelor's degree in business administration or related field

Tools

MS Office

Excel

DocuSign

Job description

Freeman Mathis & Gary, LLP is a nationally recognized Am Law 200 law firm with over 500 attorneys servicing clients in 40 offices and 22 states seeking a Regional Administrative Manager to join our Chicago, Illinois, Nashville, Tennessee, or Lexington, Kentucky office. The Regional Administrative Manager supervises a group of legal support staff and provides support for office operations for assigned office locations. The position provides leadership to personnel supporting the attorneys of the Firm. The primary purpose is to ensure all attorneys have the necessary assistance and physical work environment suitable for the practice of law.

The following set of success factors describe the characteristics of those who are successful in our Firm:

• Unpretentious, Approachable, Respectful, Team Oriented
• Accountable, Takes Ownership, Corrects Mistakes
• Organized, Timely, Confidential, Responsive (within 24 hours)

Duties and Responsibilities:

• Supervise Administrative Managers, legal assistants, receptionists, office coordinators/supervisors, administrative assistants, and interns.
• Monitor and coordinate legal assistant/attorney staffing ratios and workflow.
• Manage timekeeping of direct reports by reviewing and approving weekly timecards, PTO requests, monitoring and managing hours, breaks and overtime requests.
• Assess staff performance, provide coaching/guidance and address performance issues when needed, conduct annual performance reviews of direct reports.
• Understand and able to perform basic employee relations.
• Recruit, interview and hire: review/vet resumes, conduct and coordinate interviews, and obtain final approval for hiring.
• Employee onboarding duties (determine office seating, ensure office services and IT have set up office/workstation and created required User accounts) and offboarding duties.
• Partner with business leaders ensuring needs from different departments are being met.
• Collaborate with the development and implementation of training for assigned staff.
• Work closely with firmwide Directors and Managers to implement and improve firm policies and procedures.
• Ensure the offices are functional, safe, and adequately stocked with necessary supplies.
• Interact with property managers and manage vendors in support of office operations.
• Plan, schedule and promote office events (e.g. monthly breakfasts, happy hours, holiday parties, staff meetings, partnership meetings).
• Monitor costs and expenses to assist in budget preparation.
• Some travel required; other duties as assigned.

Education, Experience, and Skills:

• Bachelor’s degree in business administration, management, or related field preferred.
• Minimum 5 years’ experience in a management/supervisory role in a professional service setting.
• Ability to work independently with little to no supervision and perform in a fast-paced, dynamic work environment.
• Determination and desire to drive continuous improvement of operations.
• Ability to communicate effectively with all levels of management.
• Ability to work with sensitive information while maintaining confidentiality.
• Proficiency with MS Office. Strong Excel skills and DocuSign skills preferred.
• Ability to multi-task, prioritize and work under tight deadlines.
• Excellent organizational skills for optimal workflow and efficiency.
• Excellent time management, interpersonal and communication skills.
• Adaptable to changing priorities and work demands.
• Pro‑active, follows through with minimum direction, and displays initiative.
• Exhibits a positive attitude and has confidence.

What we offer you

• Competitive compensation
• Comprehensive benefits package, including medical, dental, and vision
• HSA and FSA plans available for employees and dependents
• Work-life balance
• Generous PTO policy
• 401K plan including a 3% Employer Safe Harbor contribution
• Firm paid life insurance and long-term disability
• Employee Assistance Program
• Year-end bonuses and referral fee programs

Actual base pay within the range will also be dependent on other factors, including but not limited to, relevant experience, internal equity, skills, qualifications, and other job-related factors permitted by law.

EEO Statement

Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunities to all applicants and employees by maintaining a workplace free of discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status as provided by law. FMG complies with all applicable federal, state, and local laws. This position is subject to our drug‑free workplace policy, which includes the ability to pass a pre‑employment drug screen. Employees may be subject to reasonable‑suspicion drug testing in accordance with Firm policies outlined in the Employee Handbook.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.