Regional Administrative Assistant

Westamerica; Fresno (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Westamerica Bank is seeking an Administrative Assistant to support the Regional Service Manager and Regional Marketing Manager. You will perform a range of administrative duties, from scheduling and travel arrangements to data reporting and client inquiries.

The role requires 2+ years of executive-level support, exceptional communication, and strong organizational skills. Confidence handling confidential information and meeting deadlines is essential.

Qualifications

• 2+ years executive-level support experience required.
• Exceptional written and verbal communication skills.
• Strong organizational aptitude and attention to detail.
• High level of discretion handling confidential information.
• Ability to manage multiple tasks with good judgment and deadlines.

Responsibilities

• Provide administrative support for the Regional Service Manager and Regional Marketing Manager.
• Collect and analyze data to produce weekly/monthly reports.
• Respond to inquiries and handle customer complaints as needed.
• Maintain calendars and logistics, including travel/hotel arrangements.
• Attend and document monthly meetings and assist with special projects.

Skills

Executive support

Communications

Multitasking

Discretion

Team collaboration

Tools

Microsoft Excel

Microsoft Word

Job description

Description

Westamerica is among the largest commercial banks headquartered in California. We are looking for outstanding people to join our winning team. We reached our current strength because our employees, customers, and shareholders believe in the same fundamental goals: Delivering a wide variety of financial services with a superior customer service guarantee.

Weekly Working Hours: 40

Responsibilities

As an Administrative Assistant, you will provide a wide range of administrative duties for the Regional Service Manager and the Regional Marketing Manager, as follows:

• Collect and analyze data to produce weekly and monthly specialized reports.
• Respond to written and verbal inquiries, to include fielding questions and handling customer complaints.
• Involvement in budget preparations.
• Maintain schedule for Region’s On-Call Tellers.
• Attend and document monthly meetings.
• Perform other administrative duties, such as managing calendars, sorting departmental mail, and hotel reservations.
• May work on special projects as assigned.

Requirements

• 2+ years previous executive level support experience required
• Exceptional written and verbal communication skills
• Strong organizational aptitude and excellent attention to detail.
• A high level of discretion to handle confidential and sensitive information.
• Strong common sense and ability to exercise good judgment in setting priorities.
• Ability to show initiative to manage multiple tasks/projects and works aggressively to meet deadlines.
• Self motivation and willingness to do what it takes to contribute to their success and the success of the company.
• Strong sense of urgency, enjoys working under pressure and understand the importance of follow-through.
• Ability to work with different types of personalities, a dedicated team player.
• A professional appearance and demeanor, a positive attitude, and an approachable personality.
• Advanced working knowledge of Microsoft Excel and Word.

EOE

Westamerica Bank is an Equal Opportunity Employer. Westamerica Bank's Privacy Policy may be found at: www.westamerica.com/about/privacy