Regional Administrative Assistant

Westamerica; San Rafael (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

Westamerica seeks an experienced Administrative Assistant in San Rafael, California, to support the Regional Service and Marketing Managers. You will collect and analyze data, respond to inquiries, and manage schedules.

The ideal candidate has over 2 years of executive support experience, exceptional communication skills, and is proficient in Microsoft Excel and Word. The role demands excellent organizational aptitude and attention to detail.

Qualifications

• 2+ years previous executive level support experience required.
• Ability to manage multiple tasks/projects and meet deadlines.
• Self-motivation and willingness to contribute to team success.

Responsibilities

• Collect and analyze data to produce weekly and monthly reports.
• Respond to written and verbal inquiries, including customer complaints.
• Attend and document monthly meetings.

Skills

Exceptional written and verbal communication skills

Strong organizational aptitude

Attention to detail

Advanced working knowledge of Microsoft Excel and Word

Professional appearance and demeanor

Ability to work under pressure

Job description

Description

Westamerica is among the largest commercial banks headquartered in California. We are looking for outstanding people to join our winning team. We reached our current strength because our employees, customers, and shareholders believe in the same fundamental goals: Delivering a wide variety of financial services with a superior customer service guarantee.

Weekly Working Hours: 40

As an Administrative Assistant, you will provide a wide range of administrative duties for the Regional Service Manager and the Regional Marketing Manager, as follows:

• Collect and analyze data to produce weekly and monthly specialized reports.
• Respond to written and verbal inquires, to include fielding questions and handling customer complaints.
• Involvement in budget preparations.
• Maintain schedule for Region’s On-Call Tellers.
• Attend and document monthly meetings.
• Perform other administrative duties, such as managing calendars, sorting departmental mail, and hotel reservations.
• May work on special projects as assigned.

Requirements

Successful candidates will possess the following:

• 2+ years previous executive level support experience required
• Exceptional written and verbal communication skills
• Strong organizational aptitude and excellent attention to detail.
• A high level of discretion to handle confidential and sensitive information.
• Strong common sense and ability to exercise good judgment in setting priorities.
• Ability to show initiative to manage multiple tasks/projects and works aggressively to meet deadlines.
• Self motivation and willingness to do what it takes to contribute to their success and the success of the company.
• Strong sense of urgency, enjoys working under pressure and understand the importance of follow-through.
• Ability to work with different types of personalities, a dedicated team player.
• A professional appearance and demeanor, a positive attitude, and an approachable personality.
• Advanced working knowledge of Microsoft Excel and Word.

EOE