Regional Administrative Assistant

Westamerica-Bank; Modesto (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Westamerica Bank in California is seeking an Administrative Assistant to provide comprehensive support to the Regional Service Manager and the Regional Marketing Manager. You will collect and analyze data for weekly and monthly reports, manage calendars, handle inquiries and scheduling, and assist with on-call teller schedules and meeting documentation.

The ideal candidate has at least 2 years of executive support experience, superb written and verbal communication, strong organizational skills,

Qualifications

• 2+ years previous executive level support experience
• Exceptional written and verbal communication skills
• Strong organizational aptitude and attention to detail
• Discretion handling confidential information
• Good judgment in setting priorities
• Ability to manage multiple tasks and meet deadlines
• Self-motivation and results orientation
• Professional appearance and demeanor
• Advanced working knowledge of Microsoft Excel and Word

Responsibilities

• Collect and analyze data to produce weekly and monthly reports
• Respond to inquiries and handle customer concerns
• Assist in budget preparations
• Maintain regional on-call teller schedules
• Attend and document monthly meetings
• Manage calendars and departmental mail; handle hotel reservations
• May work on special projects as assigned

Skills

Excel

Word

Written communication

Verbal communication

Job description

Description

Westamerica is among the largest commercial banks headquartered in California. We are looking for outstanding people to join our winning team. We reached our current strength because our employees, customers, and shareholders believe in the same fundamental goals: Delivering a wide variety of financial services with a superior customer service guarantee.

Weekly Working Hours: 40

As an Administrative Assistant, you will provide a wide range of administrative duties for the Regional Service Manager and the Regional Marketing Manager, as follows:

• Collect and analyze data to produce weekly and monthly specialized reports.
• Respond to written and verbal inquires, to include fielding questions and handling customer complaints.
• Involvement in budget preparations.
• Maintain schedule for Region’s On-Call Tellers.
• Attend and document monthly meetings.
• Perform other administrative duties, such as managing calendars, sorting departmental mail, and hotel reservations.
• May work on special projects as assigned.

Requirements

Successful candidates will possess the following:

• 2+ years previous executive level support experience required
• Exceptional written and verbal communication skills
• Strong organizational aptitude and excellent attention to detail.
• A high level of discretion to handle confidential and sensitive information.
• Strong common sense and ability to exercise good judgment in setting priorities.
• Ability to show initiative to manage multiple tasks/projects and works aggressively to meet deadlines.
• Self motivation and willingness to do what it takes to contribute to their success and the success of the company.
• Strong sense of urgency, enjoys working under pressure and understand the importance of follow-through.
• Ability to work with different types of personalities, a dedicated team player.
• A professional appearance and demeanor, a positive attitude, and an approachable personality.
• Advanced working knowledge of Microsoft Excel and Word.

EOE

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