Referral Coordinator

1103 Team Member Services; Tampa (FL); On-site; USD 25,000 - 39,000; Full time

Job summary

AdventHealth in Tampa, Florida is seeking an Administrative Specialist to support patient access and referral processing within a faith-based health system. You will collaborate with physicians, patients, and coworkers to ensure timely scheduling and accurate data entry while maintaining confidentiality and high service standards.

The role emphasizes accuracy in ICD-9/10 coding workflows, proficient use of EMR systems, and proactive communication across departments.

Qualifications

• High School Grad or Equiv [Required]
• 1+ years of ICD-9 and CPT-4 coding experience [Preferred]
• Administrative or clerical experience. Healthcare experience, call center experience or related [Preferred]

Responsibilities

• Communicates clearly with coworkers, patients, and physicians.
• Demonstrates a favorable image of the Medical Center and works in a team atmosphere.
• Stays up to date on referral orders to achieve the standard of care.
• Integrates patient, physician, and customer needs into decision-making and organizational actions.
• Answers phone calls promptly, assists patients with questions, and schedules procedures as needed.
• Maintains referral integrity, processes all orders, and communicates with patients and providers.
• Checks voice mail and faxes frequently, sorts authorizations/denials, and ensures orders meet insurance requirements.
• Demonstrates a positive collaborative manner with team members and works well across department boundaries.
• Other duties as assigned.

Skills

Communication

Microsoft Office

Medical terminology

Confidentiality

EMR familiarity

ICD-9/10 knowledge

Customer service

Education

High School Diploma

Tools

EMR systems

Job description

Company promise

Our promise to you: Joining AdventHealth is about being part of something bigger. It's about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

All the benefits and perks you need for you and your family: Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance Paid Time Off from Day One 403-B Retirement Plan 4 Weeks 100% Paid Parental Leave Career Development Whole Person Well-being Resources Mental Health Resources and Support Pet Benefits Schedule: Full time Shift: Day (United States of America) Address: 8702 Hunters Lake Dr City: Tampa State: Florida Postal Code: 33647

Job Description

• Communicates clearly and concisely with coworkers, patients, and physicians.
• Demonstrates and conveys a favorable image of the Medical Center and cooperates in a team atmosphere.
• Consistently works to stay up to date on referral orders to achieve the standard of care.
• Integrates patient, physician, and customer needs into decision-making and organizational actions.
• Answers phone calls promptly, assists patients with questions, and schedules procedures as needed.
• Maintains referral integrity, processes all orders, and communicates with patients and providers.
• Checks voice mail and faxes frequently, sorts authorizations/denials, and ensures orders meet insurance requirements.
• Demonstrates a positive collaborative manner with team members and works well across department boundaries.
• Other duties as assigned.

Knowledge, Skills, and Abilities

• Demonstrates ability to communicate by reading, writing and typing legibly, speaking and comprehending English effectively in order to carry out job requirements.
• Knowledge of electronic medical record.
• Ability to complete Hospice of the Comforter Orientation and Training, as necessary.
• Knowledge of intermediate to advanced application of Microsoft Office Suite including Word, Excel, PowerPoint, Outlook as well as internet software.
• Knowledge of medical terminology.
• Ability to think critically regarding admission process.
• Knowledge of patient database system.
• Knowledge of telephone protocol.
• Ability to communicate effectively both orally and in writing, and to make professional presentations.
• Ability to manage difficult or emotional customer situations.
• Ability to work with culturally diverse groups of both genders.
• Ability to be respectful and non-judgmental in all dealings with all individuals.
• Ability to read, analyze and interpret government regulations involving all aspects of hospice care, general business periodicals, professional journals or technical procedures.
• Ability to maintain strict confidentiality of organization/employee/patient/family/caregiver information.
• Ability to write effective correspondence including letters, reports and other documentation.
• Ability to operate standard office machines such as fax, copier, calculator and mail machines.
• Ability to provide superior customer service to all contacts.
• Physician office billing, registration or scheduling experience.
• General knowledge of how to navigate various web-based applications.
• ICD-9/10 Knowledge.

Education

• High School Grad or Equiv [Required]

Work Experience

• 1+ years of icd-9 and cpt-4 coding experience [Preferred]
• Administrative or clerical experience. Healthcare experience, call center experience or related [Preferred]

Additional Information

• N/A

Licenses and Certifications

• N/A

Pay Range: $17.80 - $28.48

Background Screening Requirement (Florida Law) Certain positions are subject to Florida Level 2 background screening, including fingerprinting, as required by state law. Applicants may review general information about Florida’s background screening requirements at the Florida Care Provider Background Screening Clearinghouse: https://info.flclearinghouse.com/

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

Every day, our fellow team members show up to work, unified by one shared mission: Extending the Healing Ministry of Jesus Christ. As a faith-based health care organization, our story is one of hope as we strive to heal and restore the body, mind and spirit. Though our facilities are spread across the country, this unwavering belief binds us together. Across every office, exam and patient room, we're committed to providing individualized, holistic care. This is our Christian mission, and it inspires us to help make communities healthier and happier.