Recruitment Operations Specialist

Maximus; Springfield (MA); Remote; USD 30,000 - 45,000; Full time

Job summary

A leading company is seeking an intern for their HR department. The role involves supporting recruitment, maintaining employee records, and participating in special projects. The ideal candidate is pursuing a degree in human resources or a related field and has strong communication and interpersonal skills. This internship offers valuable experience in the HR sector.

Benefits

Health insurance

Life and disability insurance

Retirement plans

Paid time off

Paid holidays

Qualifications

• Completed at least 2 years of coursework in relevant fields.
• Ability to perform in a deadline-oriented environment.
• Proficient in business software and tools.

Responsibilities

• Assist in special HR projects and maintain employee records.
• Provide full life cycle recruitment support and ensure candidate experience.
• Coordinate recruitment projects and document meeting minutes.

Skills

Interpersonal skills

Communication

Teamwork

Customer service

Attention to detail

Education

Currently enrolled in accredited college pursuing HR or related degree

Tools

MS Office Suite

PowerPoint

Outlook

Excel

Job description

Description & Requirements

Skillsbridge Program

Essential Duties and Responsibilities:

1. Assist in special projects in HR department.
2. Maintain employee records, including data entry and maintenance of files.
3. Prepare standard reports and presentation materials.
4. Assist in the creation and maintenance of human resources forms or documents.

Additional Responsibilities:

1. Provide full life cycle recruitment support including interview coordination, offer creation and tracking, and new employee onboarding.
2. Support proposal and incumbent capture efforts to hire and onboard new employees - Coordinate reporting with recruiting leadership and reporting analytics.
3. Prepare requisition, candidate, and new hire status updates for business unit meetings - Document and distribute meeting minutes for business unit meetings.
4. Train incoming team members on systems, processes, policies, and ensure access to relevant systems and distribution lists - Coordinate with compensation and compliance teams to ensure OFCCP, EEO, and relevant regulations are honored.
5. Ensure excellent candidate experience throughout the recruiting process.
6. Support coordination of recruitment projects and related services to supervisors, hiring managers, recruitment team members, and others.
7. Support the design, development, and implementation of recruitment projects and programs, along with various administrative duties requiring independent judgment and initiative.
8. Attend and facilitate job fairs, community activities, and other recruitment-related events.
9. Coordinate staffing agency portal maintenance with the MSP for FTE hires and contingent staffing needs.

Minimum Requirements

• Currently enrolled in an accredited college or university pursuing a degree in human resources, psychology, industrial-organizational development, communication, business administration, social work, or a related field.
• Have completed at least 2 years of coursework.
• Ability to perform comfortably in a deadline-oriented environment.
• Proficient in Outlook, MS Office Suite, PowerPoint, and Excel.
• Excellent interpersonal, communication, teamwork, and customer service skills.
• Ability to manage multiple priorities with attention to detail.

EEO Statement

Maximus is an equal opportunity employer, evaluating qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, or other protected characteristics.

Pay Transparency

Maximus's compensation is based on various factors including location, education, experience, work quality, travel requirements, market conditions, and internal pay systems. Salary is one component of the total compensation, which may include incentives and benefits such as health insurance, life and disability insurance, retirement plans, paid holidays, and paid time off. Compensation ranges may vary but will be commensurate with duties and experience. Salary history is not considered. Maximus complies with all regulatory wage requirements.

Remote: Yes