Recruitment Operations Specialist

Maximus; Milwaukee (WI); Remote; USD 30,000 - 45,000; Full time

Job summary

Maximus, a leading company in the HR field, is looking for a candidate to support their Skillsbridge Program. The role includes assisting with recruitment, maintaining files, and preparing reports. This position offers valuable experience in human resources for students pursuing a relevant degree, with opportunities to work in a collaborative environment.

Benefits

Health insurance

Life and disability insurance

Retirement plans

Paid holidays

Paid time off

Qualifications

• Completed at least 2 years of coursework.
• Ability to perform in a deadline-oriented work environment.
• Demonstrated ability to juggle multiple priorities with attention to detail.

Responsibilities

• Assist in special projects in HR department.
• Maintain employee records including data entry.
• Provide full life cycle recruitment support.

Skills

Interpersonal communication

Teamwork

Customer service

Education

Currently enrolled in an accredited college or university

Pursuing a degree in human resources or related field

Tools

MS Office Suite

PowerPoint

Excel

Outlook

Job description

Description & Requirements

Skillsbridge Program

Essential Duties and Responsibilities:

1. Assist in special projects in HR department.
2. Maintain employee records, including data entry and maintenance of files.
3. Prepare standard reports and presentation materials.
4. Assist in the creation and maintenance of human resources forms or documents.

Additional Responsibilities:

1. Provide full life cycle recruitment support including interview coordination, offer creation and tracking, and new employee onboarding.
2. Support proposal and incumbent capture efforts to hire and onboard new employees - Coordinate reporting with recruiting leadership and reporting analytics.
3. Prepare requisition, candidate, and new hire status updates for business unit meetings - Document and distribute meeting minutes for business unit meetings.
4. Train incoming team members on systems, processes, policies, as well as ensuring access to relevant systems, distribution lists, etc. - Coordinate with compensation and compliance teams to ensure OFCCP, EEO, and relevant regulations are honored.
5. Ensure excellent candidate experience throughout the recruiting process.
6. Provide support coordination of recruitment projects and related services to supervisors, hiring managers, recruitment team members, and others.
7. Support the design, development, and implementation of recruitment projects and programs, along with multiple ranges of advanced administrative duties with wide latitude for independent judgment and initiative.
8. Attend and facilitate job fairs, community activities, and other public and departmental recruitment-related events.
9. Coordinate and facilitate staffing agency portal maintenance with the managed service provider (MSP) for full-time (FTE) hires and contingent staffing needs.

Minimum Requirements

• Currently enrolled in an accredited college or university pursuing a degree in a related field such as human resources, psychology, industrial-organizational development, communication, business administration, social work, or similar.
• Completed at least 2 years of coursework.
• Ability to perform comfortably in a deadline-oriented work environment.
• Skilled in standard computer applications and platforms such as Outlook, MS Office Suite, PowerPoint, and Excel.
• Excellent interpersonal communication, teamwork, and customer service skills.
• Demonstrated ability to juggle multiple priorities with superior attention to detail.

EEO Statement

Maximus is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, and other legally protected characteristics.

Pay Transparency

Maximus's compensation is based on various factors including job location, education, training, experience, expected work quality and quantity, travel requirements, market conditions, and internal pay systems. Salary is one component of the total compensation package, which may also include incentives and awards. Benefits include health insurance, life and disability insurance, retirement plans, paid holidays, and paid time off. Salary ranges may vary based on contract value but will be aligned with job duties and experience. Salary history will not influence compensation decisions. Maximus complies with all minimum wage and salary threshold regulations.

Remote: Yes