Recruitment Operations Specialist

Maximus; Louisville (KY); Remote; USD 35,000 - 50,000; Full time

Job summary

A leading company is seeking an HR support intern to assist in various recruitment and HR-related tasks. The role includes maintaining employee records, managing recruitment processes, and providing support for recruitment projects. Ideal candidates are currently enrolled in a relevant degree program and have strong organizational and interpersonal skills.

Qualifications

• Currently enrolled in an accredited college or university pursuing a degree.
• Completed at least 2 years of coursework.
• Ability to work in a deadline-oriented environment.

Responsibilities

• Assist in special projects in HR department.
• Provide full life cycle recruitment support.
• Manage staffing agency portal maintenance.

Skills

Interpersonal skills

Teamwork

Customer service

Attention to detail

Education

Pursuing a degree in human resources or related field

Tools

MS Office Suite

Outlook

PowerPoint

Excel

Job description

Description & Requirements

Skillsbridge Program

Essential Duties and Responsibilities:

1. Assist in special projects in HR department.
2. Maintain employee records, including data entry and maintenance of files.
3. Prepare standard reports and presentation materials.
4. Assist in the creation and maintenance of human resources forms or documents.

Additional Responsibilities:

1. Provide full life cycle recruitment support including interview coordination, offer creation and tracking, and new employee onboarding.
2. Support proposal and incumbent capture efforts to hire and onboard new employees - Coordinate reporting with recruiting leadership and reporting analytics.
3. Prepare requisition, candidate, and new hire status updates for business unit meetings - Document and distribute meeting minutes for business unit meetings.
4. Train incoming team members on systems, processes, policies, and ensure access to relevant systems and distribution lists.
5. Coordinate with compensation and compliance teams to ensure adherence to OFCCP, EEO, and other relevant regulations.
6. Ensure excellent candidate experience throughout the recruiting process.
7. Support coordination of recruitment projects and services to supervisors, hiring managers, and team members.
8. Assist in the design, development, and implementation of recruitment projects and programs, with a high degree of independence.
9. Attend and facilitate job fairs, community activities, and other recruitment events.
10. Manage staffing agency portal maintenance with the MSP for FTE hires and contingent staffing needs.

Minimum Requirements:

• Currently enrolled in an accredited college or university pursuing a degree in human resources, psychology, industrial-organizational development, communication, business administration, social work, or similar field.
• Completed at least 2 years of coursework.
• Ability to work comfortably in a deadline-oriented environment.
• Proficient in Outlook, MS Office Suite, PowerPoint, and Excel.
• Excellent interpersonal, teamwork, and customer service skills.
• Ability to manage multiple priorities with attention to detail.

EEO Statement:

Maximus is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, or other protected characteristics.

Pay Transparency:

Maximus's compensation is based on factors including location, education, experience, work quality, travel requirements, market conditions, and internal pay structures. Compensation includes salary, incentives, awards, and benefits such as health insurance, retirement plans, and paid time off. Salary ranges depend on contract and experience. We do not consider salary history in our compensation decisions. Maximus complies with all minimum wage and salary regulations.

Remote: Yes