Recruitment Operations Specialist

Maximus; Tacoma (WA); Remote; USD 45,000 - 65,000; Full time

Job summary

Maximus is offering a role in their Skillsbridge Program for HR support in Tacoma. The position involves a variety of responsibilities including recruitment assistance, maintaining employee records, and preparing reports. Ideal candidates will be currently enrolled in college, equipped with relevant skills and a passion for HR work, in a supportive and dynamic environment.

Qualifications

• 2 years of coursework completed in relevant degree.
• Ability to work in deadline-oriented environment.
• Skilled in standard computer applications.

Responsibilities

• Assist in HR projects and maintain employee records.
• Provide full life cycle recruitment support.
• Attend job fairs and community recruitment events.

Skills

Interpersonal communication

Teamwork

Customer service

Attention to detail

Education

Currently enrolled in college/university in Human Resources or similar

Tools

MS Office Suite

Excel

PowerPoint

Outlook

Job description

Description & Requirements

Skillsbridge Program

Essential Duties and Responsibilities:

1. Assist in special projects in HR department.
2. Maintain employee records, including data entry and maintenance of files.
3. Prepare standard reports and presentation materials.
4. Assist in the creation and maintenance of human resources forms or documents.

Additional Responsibilities:

1. Provide full life cycle recruitment support including interview coordination, offer creation and tracking, and new employee onboarding.
2. Support proposal and incumbent capture efforts to hire and onboard new employees - Coordinate reporting with recruiting leadership and reporting analytics.
3. Prepare requisition, candidate, and new hire status updates for business unit meetings - Document and distribute meeting minutes for business unit meetings.
4. Train incoming team members on systems, processes, policies, as well as ensuring access to relevant systems and distribution lists - Coordinate with compensation and compliance teams to ensure OFCCP, EEO, and relevant regulations are honored.
5. Ensure excellent candidate experience throughout the recruiting process.
6. Provide support coordination of recruitment projects and related services to supervisors, hiring managers, recruitment team members, and others.
7. Support the design, development, and implementation of recruitment projects and programs, along with multiple ranges of advanced administrative duties with wide latitude for independent judgment and initiative.
8. Attend and facilitate job fairs, community activities, and other recruitment-related events.
9. Coordinate and facilitate staffing agency portal maintenance with the managed service provider (MSP) for full-time (FTE) hires and contingent staffing needs.

Minimum Requirements

1. Currently enrolled in an accredited college or university and pursuing a degree in a related field such as human resources, psychology, industrial-organizational development, communication, business administration, social work, or similar.
2. Must have completed 2 years of coursework.
3. Ability to perform comfortably in a deadline-oriented work environment.
4. Skilled in standard computer applications and platforms such as Outlook and MS Office Suite, PowerPoint, and Excel.
5. Excellent interpersonal communication, teamwork, and customer service skills.
6. Demonstrated ability to juggle multiple priorities with attention to detail.

EEO Statement

Maximus is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, and other legally protected characteristics.

Pay Transparency

Maximus's compensation is based on various factors including job location, education, training, experience, work quality and quantity, travel requirements, market conditions, and internal value analysis. Salary is just one component of the total compensation package, which may include incentives, awards, and benefits such as health insurance, life and disability insurance, retirement plans, paid holidays, and paid time off. Compensation ranges may vary based on contract and experience. Salary history is not used for determining pay. Maximus complies with all minimum wage and salary threshold regulations.

Remote: Yes