Recruitment Operations Specialist

Maximus; Aurora (IL); Remote; USD 60,000 - 80,000; Full time

Job summary

A leading company in the HR sector is seeking an HR Intern to assist with employee record maintenance, recruitment processes, and special projects. This position requires strong interpersonal and organizational skills to ensure excellent candidate experience and support recruitment initiatives effectively. Ideal candidates are currently enrolled in a college program related to human resources or similar fields. The role offers flexible work arrangements, including remote options.

Benefits

Health insurance coverage

Life and disability insurance

Retirement savings plan

Paid time off

Paid holidays

Qualifications

• Pursuing a degree in HR, psychology, business admin, or similar.
• Completion of 2 years of coursework required.
• Ability to perform in a deadline-oriented work environment.

Responsibilities

• Assist in HR projects and maintain employee records.
• Provide recruitment support and coordinate interviews.
• Attend job fairs and community recruitment events.

Skills

Interpersonal communication

Customer service

Attention to detail

Teamwork

Education

Currently enrolled in an accredited college

Tools

MS Office Suite

PowerPoint

Excel

Outlook

Job description

Description & Requirements

Essential Duties and Responsibilities:

1. Assist in special projects in HR department.
2. Maintain employee records, including data entry and maintenance of files.
3. Prepare standard reports and presentation materials.
4. Assist in the creation and maintenance of human resources forms or documents.

Additional Responsibilities:

1. Provide full life cycle recruitment support including interview coordination, offer creation and tracking, and new employee onboarding.
2. Support proposal and incumbent capture efforts to hire and onboard new employees - Coordinate reporting with recruiting leadership and reporting analytics.
3. Prepare requisition, candidate, and new hire status updates for business unit meetings - Document and distribute meeting minutes for business unit meetings.
4. Train incoming team members on systems, processes, policies, as well as ensuring access to relevant systems, distribution lists, etc. - Coordinate with compensation and compliance teams to ensure OFCCP, EEO, and relevant regulations are honored.
5. Ensure excellent candidate experience throughout the recruiting process.
6. Provide support coordination of recruitment projects and related services to supervisors, hiring managers, recruitment team members, and others.
7. Support the design, development, and implementation of recruitment projects and programs, along with multiple ranges of advanced administrative duties with wide latitude for independent judgment and initiative.
8. Attend and facilitate job fairs, community activities, and other public and departmental recruitment-related events.
9. Coordinate and facilitate staffing agency portal maintenance with the managed service provider (MSP) for full-time (FTE) hires and contingent staffing needs.

Minimum Requirements

• Currently enrolled in an accredited college or university and pursuing a college degree in a related major including human resources, psychology, industrial-organizational development, communication, business administration, social work, or similar field.
• Must have completed 2 years of coursework.
• Ability to perform comfortably in a deadline-oriented work environment.
• Skilled in standard computer applications and platforms such as Outlook and MS Office Suite, PowerPoint, and Excel.
• Excellent interpersonal communication, teamwork, and customer service skills.
• Demonstrated ability to juggle multiple priorities with superior attention to detail.

EEO Statement

Maximus is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information and other legally protected characteristics.

Pay Transparency

Maximus compensation is based on various factors including but not limited to job location, a candidate's education, training, experience, expected quality and quantity of work, required travel (if any), external market and internal value analysis including seniority and merit systems, as well as internal pay alignment. Annual salary is just one component of Maximus's total compensation package. Other rewards may include short- and long-term incentives as well as program-specific awards. Additionally, Maximus provides a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays and paid time off. Compensation ranges may differ based on contract value but will be commensurate with job duties and relevant work experience. An applicant's salary history will not be used in determining compensation. Maximus will comply with regulatory minimum wage rates and exempt salary thresholds in all instances.

Remote: Yes