Recruitment Operations Specialist

Maximus; Chandler (AZ); Remote; USD 60,000 - 80,000; Full time

Job summary

Maximus seeks a dedicated HR intern responsible for supporting recruitment processes and managing employee records in a vibrant work environment. Candidate must be enrolled in a relevant degree program and demonstrate strong communication and organizational skills. The role ensures an excellent candidate experience and engages in community recruitment activities.

Benefits

Health insurance

Paid holidays

Paid time off

Qualifications

• Must have completed at least 2 years of coursework in a related field.
• Skilled in standard computer applications.
• Ability to perform comfortably in a deadline-oriented environment.

Responsibilities

• Assist in full life cycle recruitment support including onboarding.
• Maintain employee records and prepare reports.
• Coordinate job fairs and community recruitment events.

Skills

Interpersonal communication

Teamwork

Customer service

Attention to detail

Education

Currently enrolled in an accredited college or university

Tools

MS Office Suite

Job description

Description & Requirements

Essential Duties and Responsibilities:

1. Assist in special projects in HR department.
2. Maintain employee records, including data entry and maintenance of files.
3. Prepare standard reports and presentation materials.
4. Assist in the creation and maintenance of human resources forms or documents.
5. Provide full life cycle recruitment support including interview coordination, offer creation and tracking, and new employee onboarding.
6. Support proposal and incumbent capture efforts to hire and onboard new employees - Coordinate reporting with recruiting leadership and reporting analytics.
7. Prepare requisition, candidate, and new hire status updates for business unit meetings - Document and distribute meeting minutes for business unit meetings.
8. Train incoming team members on systems, processes, policies, as well as ensuring access to relevant systems, distribution lists, etc. - Coordinate with compensation and compliance teams to ensure OFCCP, EEO, and relevant regulations are honored.
9. Ensure excellent candidate experience throughout the recruiting process.
10. Provide support coordination of recruitment projects and related services to supervisors, hiring managers, recruitment team members, and others.
11. Support the design, development, and implementation of recruitment projects and programs, along with multiple ranges of advanced administrative duties with wide latitude for independent judgment and initiative.
12. Attend and facilitate job fairs, community activities, and other public and departmental recruitment-related events.
13. Coordinate and facilitate staffing agency portal maintenance with the managed service provider (MSP) for full-time (FTE) hires and contingent staffing needs.

Minimum Requirements

1. Currently enrolled in an accredited college or university and pursuing a degree in a related field such as human resources, psychology, industrial-organizational development, communication, business administration, social work, or similar.
2. Must have completed at least 2 years of coursework.
3. Ability to perform comfortably in a deadline-oriented work environment.
4. Skilled in standard computer applications and platforms such as Outlook and MS Office Suite, PowerPoint, and Excel.
5. Excellent interpersonal communication, teamwork, and customer service skills.
6. Demonstrated ability to juggle multiple priorities with superior attention to detail.

EEO Statement

Maximus is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, and other legally protected characteristics.

Pay Transparency

Maximus's compensation is based on various factors including job location, education, training, experience, work quality and quantity, travel requirements, market conditions, and internal pay systems. Salary is one component of the total compensation package, which may also include incentives and benefits such as health insurance, life and disability insurance, retirement plans, paid holidays, and paid time off. Compensation ranges may vary based on contract value but will align with job duties and experience. Salary history will not influence pay decisions. Maximus complies with all minimum wage and salary threshold regulations.

Remote: Yes