Recruitment Operations Specialist

Maximus; Illinois; Remote; USD 60,000 - 80,000; Part time

Job summary

A leading company is seeking an HR intern to assist with various administrative tasks including recruitment support and employee record maintenance. This role provides an excellent opportunity for students pursuing a degree in related fields to gain hands-on experience in the human resources sector. Candidates should be skilled in communication and teamwork, and be comfortable working in a fast-paced environment.

Benefits

Flexible working hours

Opportunity to gain hands-on HR experience

Qualifications

• Proven ability to manage multiple priorities efficiently.
• Ability to work comfortably in a deadline-oriented environment.
• Proficient in using various office software.

Responsibilities

• Assist in special projects and maintain employee records.
• Provide full life cycle recruitment support including onboarding.
• Participate in job fairs and community activities.

Skills

Interpersonal skills

Communication skills

Teamwork

Customer service skills

Attention to detail

Education

Currently enrolled in an accredited college or university pursuing a degree in human resources, psychology, industrial-organizational development, communication, business administration, social work, or a related field

Completed at least 2 years of coursework.

Tools

MS Office Suite

Outlook

PowerPoint

Excel

Job description

Description & Requirements

Skillsbridge Program

Essential Duties and Responsibilities:

1. Assist in special projects in HR department.
2. Maintain employee records, including data entry and maintenance of files.
3. Prepare standard reports and presentation materials.
4. Assist in the creation and maintenance of human resources forms or documents.

Additional Responsibilities:

1. Provide full life cycle recruitment support including interview coordination, offer creation and tracking, and new employee onboarding.
2. Support proposal and incumbent capture efforts to hire and onboard new employees. Coordinate reporting with recruiting leadership and analytics.
3. Prepare requisition, candidate, and new hire status updates for business unit meetings. Document and distribute meeting minutes.
4. Train incoming team members on systems, processes, policies, and ensure access to relevant systems and distribution lists. Coordinate with compensation and compliance teams to ensure adherence to OFCCP, EEO, and other regulations.
5. Ensure excellent candidate experience throughout the recruiting process.
6. Support coordination of recruitment projects and related services to supervisors, hiring managers, and team members.
7. Assist in the design, development, and implementation of recruitment projects and programs, performing advanced administrative duties with independence.
8. Participate in job fairs, community activities, and recruitment events.
9. Coordinate staffing agency portal maintenance with MSP for FTE and contingent staffing needs.

Minimum Requirements

• Currently enrolled in an accredited college or university pursuing a degree in human resources, psychology, industrial-organizational development, communication, business administration, social work, or a related field.
• Completed at least 2 years of coursework.
• Ability to work comfortably in a deadline-oriented environment.
• Proficient in Outlook, MS Office Suite, PowerPoint, and Excel.
• Excellent interpersonal, communication, teamwork, and customer service skills.
• Ability to manage multiple priorities with attention to detail.

EEO Statement

Maximus is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, or other legally protected characteristics.

Pay Transparency

Maximus's compensation is based on various factors including location, education, experience, work quality, travel requirements, market conditions, and internal pay systems. Salary is one component of the total compensation package, which may include incentives and benefits such as health insurance, retirement plans, paid holidays, and time off. Salary ranges are commensurate with job duties and experience. Salary history is not used in compensation decisions. Maximus complies with all minimum wage and salary threshold regulations.

Remote: Yes