Recruitment Operations Specialist

Maximus; Salem (OR); Remote; USD 60,000 - 80,000; Full time

Job summary

A leading company is seeking an enthusiastic HR intern to assist in various departmental projects including recruitment and employee record management. This role requires a minimum of two years of college education. Ideal candidates will exhibit strong communication and organizational skills while thriving in a deadline-oriented environment. The position offers flexible remote work opportunities, allowing for a balance of professional development and education.

Qualifications

• Completed at least 2 years of coursework.
• Ability to perform comfortably in a deadline-oriented environment.
• Proficient in computer applications such as Outlook, MS Office Suite, PowerPoint, and Excel.

Responsibilities

• Assist in special projects in HR department.
• Provide full life cycle recruitment support including interview coordination and onboarding.
• Prepare requisition, candidate, and new hire status updates.

Skills

Attention to detail

Interpersonal skills

Communication skills

Customer service

Teamwork

Education

Currently enrolled in an accredited college or university pursuing a degree in human resources, psychology, industrial-organizational development, communication, business administration, social work, or a related field

Tools

MS Office Suite

Outlook

PowerPoint

Excel

Job description

Description & Requirements

Skillsbridge Program

Essential Duties and Responsibilities:

1. Assist in special projects in HR department.
2. Maintain employee records, including data entry and maintenance of files.
3. Prepare standard reports and presentation materials.
4. Assist in the creation and maintenance of human resources forms or documents.

Additional Responsibilities:

1. Provide full life cycle recruitment support including interview coordination, offer creation and tracking, and new employee onboarding.
2. Support proposal and incumbent capture efforts to hire and onboard new employees - Coordinate reporting with recruiting leadership and reporting analytics.
3. Prepare requisition, candidate, and new hire status updates for business unit meetings - Document and distribute meeting minutes for business unit meetings.
4. Train incoming team members on systems, processes, policies, as well as ensuring access to relevant systems, distribution lists, etc. - Coordinate with compensation and compliance teams to ensure OFCCP, EEO, and relevant regulations are honored.
5. Ensure excellent candidate experience throughout the recruiting process.
6. Provide support in coordinating recruitment projects and services to supervisors, hiring managers, recruitment team members, and others.
7. Support the design, development, and implementation of recruitment projects and programs, along with various administrative duties with latitude for independent judgment and initiative.
8. Attend and facilitate job fairs, community activities, and other recruitment-related events.
9. Coordinate staffing agency portal maintenance with the managed service provider (MSP) for full-time (FTE) hires and contingent staffing needs.

Minimum Requirements:

1. Currently enrolled in an accredited college or university pursuing a degree in human resources, psychology, industrial-organizational development, communication, business administration, social work, or a related field.
2. Completed at least 2 years of coursework.
3. Ability to perform comfortably in a deadline-oriented environment.
4. Proficient in computer applications such as Outlook, MS Office Suite, PowerPoint, and Excel.
5. Excellent interpersonal, communication, teamwork, and customer service skills.
6. Ability to manage multiple priorities with attention to detail.

EEO Statement:

Maximus is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, or other protected characteristics.

Pay Transparency:

Maximus's compensation is based on various factors including location, education, experience, work quality, travel, market conditions, and internal pay systems. Salary is one component of the total compensation, which may include incentives, awards, benefits like health insurance, retirement plans, paid holidays, and time off. Salary ranges depend on contract specifics but align with duties and experience. Salary history is not used in compensation decisions. Maximus complies with all minimum wage and salary regulations.

Remote: Yes