Recruitment Coordinator: Scheduling & Candidate Experience

JCB North America; San Antonio (TX); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) retirement plan

Paid time off

Paid holidays

Job summary

JCB North America is seeking a Recruitment Coordinator to provide administrative support across the hiring process. You will coordinate assessments, schedule interviews, manage travel, and assist with compliance and events to ensure a smooth candidate experience.

The role supports recruiters and hiring managers, ensuring timely communications and proper documentation while maintaining confidentiality in a fast-paced environment.

Qualifications

• High school diploma or equivalent required.
• 1–3 years of recruiting coordination or related HR/administrative experience.
• Strong organizational skills with multiple openings and deadlines.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication; customer service oriented.
• Ability to handle confidential information appropriately.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Teams).
• Must pass drug screens and background checks as per law.

Responsibilities

• Coordinate candidate assessments, screenings, and pre-employment activities as directed by recruiters.
• Schedule phone, virtual, and onsite interviews and coordinate calendars with candidates, recruiters, and hiring managers.
• Manage interview logistics including conference rooms, video conferencing, and materials.
• Serve as primary point of contact for candidate communications throughout the recruitment process.
• Assist with recruiting compliance, records retention, and audit preparation.
• Support recruiting event planning and logistics, including registration and materials.
• Assist with maintaining talent pools and candidate pipelines to support hiring needs.
• Maintain recruitment inbox and voicemails; respond professionally to inquiries.
• Coordinate candidate travel arrangements when required.
• Maintain onboarding and recruitment trackers for HR and Training.
• Provide administrative support to recruiters and Recruitment leadership; prepare reports and maintain docs.
• Ensure recruitment activities comply with policies and applicable laws.
• Maintain confidentiality of candidate, employee, and business information.
• Other duties as assigned.

Skills

Organizational skills

Attention to detail

Written & verbal communication

Customer service

Confidentiality handling

Microsoft Office proficiency

Drug screen / background check

Education

High school diploma or equivalent

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)

ATS

HRIS

Job description

JCB North America is seeking a Recruitment Coordinator to provide administrative support across the hiring process. You will coordinate assessments, schedule interviews, manage travel, and assist with compliance and events to ensure a smooth candidate experience.

The role supports recruiters and hiring managers, ensuring timely communications and proper documentation while maintaining confidentiality in a fast-paced environment.