Recruitment Coordinator- Maintenance (Cleveland)

inMy Jet; Cleveland (OH); On-site; USD 42,000 - 54,000; Full time

Job summary

Flexjet in Cleveland, OH, seeks a Recruitment Coordinator to support the Maintenance Talent Acquisition Team. The role coordinates interview schedules, candidate communications, assessments, and onboarding, serving as a liaison across departments to ensure a smooth candidate experience.

Responsibilities include managing the ATS, reporting metrics, organizing recruiting events, handling onboarding logistics, and maintaining HR records in compliance with laws.

Qualifications

• Bachelor’s degree in HR, business, or related field required or equivalent experience.
• 1–3 years in an HR-related role, aviation experience preferred.
• Strong communication, organization and attention to detail essential.

Responsibilities

• Coordinate recruitment activities, interview schedules, candidate communications and assessments.
• Provide administrative support to recruiters and assist with event planning and logistics.
• Manage materials, swag inventory and recruiting event logistics (packing, shipping, FedEx pickups).
• Oversee ATS usage and assist with reporting metrics.
• Prepare for new hire orientation, set up logins, notify departments and issue equipment.
• Conduct orientation sessions bi-weekly and oversee onboarding paperwork and background checks.
• Maintain HR records compliant with laws; support Global Talent Acquisition projects.
• Perform other duties as assigned by management.

Skills

Interpersonal skills

Verbal communication

Written communication

Presentation skills

Organizational skills

Negotiation skills

MS Office (Excel, PowerPoint)

Adaptability

Attention to detail

Education

Bachelor's degree in Human Resources, Business, or related field

Tools

ATS

HRIS

Job description

# Recruitment Coordinator- Maintenance (Cleveland)FlexjetCleveland, OH, UStodayJob descriptionThe Recruitment Coordinator plays a crucial role in supporting the company’s talent acquisition and onboarding initiatives. This position involves coordinating recruitment activities, onboarding processes, event logistics, and employee engagement efforts for our Maintenance Talent Acquisition Team. The ideal candidate will also serve as a liaison between various departments to ensure a cohesive experience for candidates and new hires, promoting a positive company culture and job-specific fit.This position is onsite at our headquarters in Cleveland, OhioResponsibilities:• Conduct recruitment activities, including managing interview schedules, coordinating communication with candidates, and assisting with assessments and document uploads.• Provide administrative support to recruiters and assist in planning and coordinating company events.• Prepare materials and manage logistics for recruiting events, including packing, shipping, and coordinating FedEx pick-ups.• Oversee swag inventory, ensuring timely reordering of promotional items.• Manage the company’s Applicant Tracking System (ATS) and assist with reporting metrics.• Prepare for new hires’ orientation, including setting up logins, notifying departments, ordering equipment, and addressing new hire inquiries.• Conduct new hire orientation sessions on a bi-weekly basis.• Manage the onboarding process, ensuring the completion and proper processing of all necessary paperwork, including background checks and I-9s.• Maintain HR records in compliance with relevant state and federal laws (e.g., OSHA, I-9, medical files), ensuring confidentiality.• Support the development and implementation of Global Talent Acquisition projects and initiatives, including policy and procedure updates and HRIS improvements.• Perform other duties as assigned by management.Education & Experience:• Bachelor’s degree in human resources, Business, or a related field; 1-3 years of experience in an HR-related role, preferably with a comprehensive understanding of the field. A combination of education and experience is acceptable.• Experience in an aviation environment is a plus.Required Skills:• Excellent interpersonal, verbal, written, and presentation skills, with the ability to build rapport across all organizational levels.• Strong organizational, evaluation, and negotiation skills.• Proficiency in MS Office (including Excel and PowerPoint) and other relevant technology.• Ability to thrive in a fast-paced, team-oriented environment, demonstrating self-motivation and flexibility to manage multiple tasks and meet established deadlines.• Creative, solutions-oriented mindset, with a strong drive to improve processes and outcomes.• High ethical standards and integrity, along with a proven ability to pivot when necessary.• Exceptional attention to detail.Flexjet is an equal-opportunity employer. We aim to choose individuals who have the highest integrity; those who personify genuine concern for customers and fellow employees alike. More than anything, we look for individuals who grasp the importance of trust in an employer/employee relationship.