Program Coordinator, Startup CoLab

University at Buffalo; Buffalo, Northern (NY, KY); Hybrid; USD 60,000 - 69,000; Full time

Job summary

The CoLab at the University at Buffalo is seeking a Program Coordinator to design, develop, and deliver innovative programming for UB students. You will lead the design and facilitation of workshops and programs that foster creativity, inclusive learning, and practical skills across campus.

Reporting to the Associate Director, you will collaborate with students, staff, and external partners to assess impact and iterate programs based on feedback, contributing to a student-centered environment

Qualifications

• Bachelor’s degree in education, instructional design, communication, or related field with at least two years of experience.
• Proficiency in instructional design, curriculum development, or program design.
• Strong presentation and facilitation skills with experience leading workshops for diverse audiences.
• Excellent organizational skills and time management; ability to manage multiple projects.
• Strong written and verbal communication; produce clear program materials, reports, and correspondence.
• Collaborative skills; ability to work with students, staff, faculty, and external partners.
• Project management from concept to delivery.
• Proficiency in MS Office and digital collaboration tools.
• Ability to work independently and in a small team.
• Commitment to inclusive excellence and accessible program design.

Responsibilities

• Design engaging, outcomes-driven programs and workshops for all UB students.
• Apply instructional design principles to accessible, inclusive learning experiences.
• Facilitate programs, workshops, and events to build innovation mindsets and skills.
• Conceive and execute communications to raise awareness of CoLab programs across campus and beyond.
• Plan and coordinate events that attract participants and provide networking opportunities.
• Coordinate cross-campus partnerships to broaden program reach and impact.
• Assess program effectiveness and iterate based on data and student feedback.

Skills

Presentation & facilitation

Organizational skills

Written & verbal communication

Interpersonal skills

Project management

MS Office

Digital collaboration tools

Independent work

Inclusive excellence

Education

Bachelor's degree in education / instructional design / communications

Master’s degree preferred

Tools

Microsoft Office Suite

Job description

The CoLab at the University at Buffalo is accepting applications for the Program Coordinator role to play a central role in designing, developing, and delivering the programming that brings the department’s mission to life.

Reporting to the Associate Director, this position leads the design and facilitation of a diverse portfolio of programs and workshops that cultivate innovation mindsets and practical skills across the full UB student population. The ideal candidate is passionate about learner-centered design, skilled at building inclusive educational experiences, and energized by the opportunity to shape programs that meet students wherever they are on their journey.

In this role, core responsibilities include:

• Designing and developing engaging, outcomes-driven programs and workshops for all UB students.
• Applying instructional design principles to create accessible, inclusive, and high-impact learning experiences.
• Facilitating programs, workshops, and events that build innovation mindsets and skills.
• Conceiving and executing communications to raise awareness of CoLab programs across campus
• and in the broader alumni and business community.
• Planning and coordinating events that attract prospective participants and provide networking
• Coordinating cross-campus partnerships to broaden program reach and deepen impact.
• Assessing program effectiveness and iterating based on data and student feedback.

This position is ideal for someone who values collaboration, is skilled at translating complex ideas into accessible learning experiences, and thrives in a dynamic, student-centered environment. Candidates with backgrounds in instructional design, curriculum development, adult learning, education, or program management are strongly encouraged to apply.

The CoLab at the University at Buffalo is an innovation hub dedicated to providing every student regardless of discipline, degree program, or prior experience with the mindset, skills, and tools to become a creative problem-solver and contributor to the world around them.

About Student Life

Student Life is dedicated to creating a student-centered environment that fosters engagement, well-being, and success. Guided by four strategic priorities—student engagement, health and wellness, personalized support, and advancing diversity, equity, inclusion, and justice—we provide transformative experiences that empower students to grow, lead, and thrive. As a member of Student Life, you’ll join a team of passionate professionals united by shared values and a commitment to student success. We think big, act boldly, and pursue excellence with purpose. Together, we build inclusive communities, champion discovery, and celebrate the achievements that shape the UB experience.

Learn more:

• Our benefits , where we prioritize your well-being and success to enhance every aspect of your life.

The University at Buffalo is an equal opportunity employer ( EOE ) and welcomes all to apply including veterans and individuals with a disability.

Minimum Qualifications

• Bachelor’s degree in education, instructional design, communication, or a related field with a minimum of two years of experience.
• Demonstrated proficiency in instructional design principles, curriculum development, or program design.
• Strong presentation and facilitation skills, with experience leading workshops, training sessions, or programming for diverse audiences.
• Excellent organizational skills and time management; ability to manage multiple projects concurrently and meet deadlines.
• Strong written and verbal communication skills, including the ability to produce clear program materials, reports, and correspondence.
• Demonstrated interpersonal and relationship-building skills; ability to work collaboratively with students, staff, faculty, and external partners.
• Project management skills; ability to plan, coordinate, and deliver programs from concept to completion.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and digital collaboration tools.
• Ability to work independently and as part of a small, dynamic team.
• Commitment to inclusive excellence and the ability to design programs that are accessible and welcoming to all students.

Preferred Qualifications

• Experience in higher education, student affairs, or a university-based program development role.
• Master’s degree in instructional design, education, curriculum and instruction, or a related field.
• Experience with learning assessment, micro-credentialing frameworks, or competency-based education.
• Experience with marketing communications and outreach to promote program offerings.
• Familiarity with NACE career-readiness competencies or similar professional development frameworks.
• Experience supporting diverse and underrepresented student populations.
• Demonstrated interest in innovation, design thinking, or interdisciplinary learning environments.

Our University Community

Prodig+ No

Executive Position

Executive Position No

Physical Demands

Driving Requirements

Driving Requirements This position will never drive a university owned vehicle.

Salary Range

Salary Range $60,245

Additional Salary Information

Job Type

Job Type Full-Time

Campus

Campus As Assigned

Posting Alerts

Special Instructions Summary

Additional Information

Is a background check required for this posting?

Is a background check required for this posting? Yes

Background Check Notification For non-internal applicants: a selected candidate will have to complete and pass a background check prior to appointment.

Contact Information

Contact's Name

Contact's Pronouns

Contact's Title

Contact's Title Director

Contact's Email

Contact's Phone

Contact's Phone [phone]

Posting Dates

Posted

Posted 09/11/2026

Deadline for Internal Applicants

Deadline for Internal Applicants 09/25/2026

Deadline for External Applicants

Deadline for External Applicants 11/10/2026

Date to be filled

Date to be filled 11/19/2026

References

Number of References Required

Number of References Required 3

Reference Cutoff Date

Instructions to Applicant

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * How did you first hear about this employment opportunity?
• AcademicKeys.com
• CareerExposure.com
• CareerWomen.com
• Chronicle of Higher Education
• DiversitySearch.com
• GoogleJobs.com
• HERCjobs.org
• HigherEdJobs.com
• IMDiversity.com
• Indeed.com
• LinkedIn.com
• MBACareers.com
• Conference
• Personal Referral
• UBJobs.buffalo.edu
• Other
• * Please indicate your current employment affiliation with the University at Buffalo.
• Faculty
• Faculty Student Association (FSA)
• Research Foundation Employee
• State Classified
• State Professional
• UB Foundation
• TA/GA
• Student
• No Current Employment Affiliation
• * Are you a SUNY employee eligible for special consideration as a result of retrenchment?
• Yes
• No

UB is an AA/EOE and welcomes all to apply including veterans and individuals with disabilities. Arrangements will be made if an applicant has a disability in order to provide access to the application, interview and selection process upon request. Reasonable accommodation requests must be made in a timely manner by email at [e-mail] or by phone [phone].