Assistant to Director, Counseling Services

State University of New York at Buffalo; New York (NY); On-site; USD 51,000 - 54,000; Full time

Job summary

State University of New York at Buffalo's Counseling Services seeks an Assistant to Director to provide professional administrative support to the Director. The role oversees office operations, manages the departmental calendar, and supervises front office staff, enabling the team to deliver student-centered services.

You will lead departmental projects, recommend solutions to problems, and assist with grant identification and management.

Qualifications

• Associate degree with a minimum of 2 years of experience or bachelor’s degree; a degree in business, health administration, allied health or mental health professions or closely related field is required.
• Must have excellent interpersonal, communication, analytical, project management, and organizational skills.

Responsibilities

• Provide general oversight and management to office operations.
• Manage departmental calendar and coordinate time and attendance.
• Provide direct supervision to front office staff.
• Serve as the lead on a variety of departmental projects.
• Provide recommendations and solutions to identified problems.
• Prepare reports that summarize assessment data.
• Aid in identification and management of grants.

Skills

Interpersonal skills

Communication

Analytical thinking

Project management

Organizational skills

Education

Associate degree

Bachelor's degree

Job description

Assistant to Director, Counseling Services

Position Title Assistant to Director, Counseling Services

The Division of Student Life is accepting applications for the Assistant to Director position within Counseling Services. In this role, you will be responsible for providing professional administrative support to the Director of Counseling Services. Your responsibilities include:

• Provide general oversight and management to office operations
• Manage departmental calendar and coordinate time and attendance
• Provide direct supervision to front office staff.
• Serve as the lead on a variety of departmental projects
• Provide recommendations and solutions to identified problems
• Prepare reports that summarize assessment data
• Aid in identification and management of grants

Our team recognizes the advantages diverse perspectives and backgrounds bring to the workplace. We are particularly interested in candidates who share this value and will work to achieve the university’s goals of inclusive excellence.

About Student Life

Student Life is dedicated to creating a student-centered environment that fosters engagement, well-being, and success. Guided by four strategic priorities—student engagement, health and wellness, personalized support, and advancing diversity, equity, inclusion, and justice,we provide transformative experiences that empower students to grow, lead, and thrive. As a member of Student Life, you’ll join a team of passionate professionals united by shared values and a commitment to student success. We think big, act boldly, and pursue excellence with purpose. Together, we build inclusive communities, champion discovery, and celebrate the achievements that shape the UB experience.

Learn more:

• Our benefits , where we prioritize your well-being and success to enhance every aspect of your life.

About The University at Buffalo

The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about University at Buffalo.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications

• Associate degree with a minimum of 2 years of experience or bachelor’s degree; a degree in business, health administration, allied health or mental health professions or closely related field is required.
• Must have excellent interpersonal, communication, analytical, project management, and organizational skills.

Preferred Qualifications

• Minimum of one year of experience in a health or mental health setting preferred.

Our University Community

Prodig+ No

Executive Position

Executive Position No

Physical Demands

Driving Requirements

Driving Requirements This position will never drive a university owned vehicle.

Salary Range

Salary Range $51,261 - $54,261

Additional Salary Information

Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.

Job Type

Job Type Full-Time

Campus

Campus As Assigned

Posting Alerts

Special Instructions Summary

Additional Information

Is a background check required for this posting?

Is a background check required for this posting? Yes

Background Check Notification For non-internal applicants: a selected candidate will have to complete and pass a background check prior to appointment.

Contact Information

Contact's Name

Contact's Name Holly Harmon

Contact's Pronouns

Contact's Title

Contact's Title Director of Counseling Services

Contact's Email

Contact's Phone

Contact's Phone [phone]

Posting Dates

Posted

Posted 09/15/2026

Deadline for Internal Applicants

Deadline for Internal Applicants 09/29/2026

Deadline for External Applicants

Deadline for External Applicants 10/14/2026

Date to be filled

References

Number of References Required

Number of References Required 3

Reference Cutoff Date

Instructions to Applicant

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Please indicate your current employment affiliation with the University at Buffalo.
  • Faculty
  • Faculty Student Association (FSA)
  • Research Foundation Employee
  • State Classified
  • State Professional
  • UB Foundation
  • TA/GA
  • Student
  • No Current Employment Affiliation
• * How did you first hear about this employment opportunity?
  • AcademicKeys.com
  • CareerExposure.com
  • CareerWomen.com
  • Chronicle of Higher Education
  • DiversitySearch.com
  • GoogleJobs.com
  • HERCjobs.org
  • HigherEdJobs.com
  • IMDiversity.com
  • Indeed.com
  • LinkedIn.com
  • MBACareers.com
  • Conference
  • Personal Referral
  • UBJobs.buffalo.edu
  • Other
• * Are you a SUNY employee eligible for special consideration as a result of retrenchment?
  • Yes
  • No

UB is an AA/EOE and welcomes all to apply including veterans and individuals with disabilities. Arrangements will be made if an applicant has a disability in order to provide access to the application, interview and selection process upon request. Reasonable accommodation requests must be made in a timely manner by email at [e-mail] or by phone [phone].