Recruitment Coordinator

NetApp; San Jose (CA); Hybrid; USD 38,000 - 60,000; Full time

Job summary

NetApp is seeking a highly organized Recruiting Coordinator to own the full interview coordination lifecycle for Product Engineering roles across RTP and SJC. You will schedule complex multi-timezone panels, manage logistics, and facilitate offers and pre-boarding with a focus on a stellar candidate experience.

You will collaborate with recruiters and hiring managers to balance panels, streamline processes, and ensure timely feedback.

Qualifications

• 1–3+ years of recruiting coordination, talent operations, or high-volume scheduling.
• Experience supporting tech or engineering hiring is a strong plus.
• Demonstrated experience managing end-to-end offer and background check workflows.

Responsibilities

• Own end-to-end interview scheduling for Product Engineering roles across US time zones, including phone screens, panels, and onsite/virtual loops.
• Manage reschedules and backfills to minimize calendar conflicts and interviewer downtime.
• Coordinate all interview logistics: agendas, video links, interview kits, panel alignment, interviewer readiness.
• Track feedback and nudge completion within SLAs while maintaining ATS data hygiene.
• Partner with recruiters and hiring managers to calibrate timelines, panels, and role profiles.
• Facilitate candidate communications: confirmations, reminders, prep materials, expectations, and post-interview follow-ups.
• Support the offer process: drafting letters, routing approvals, extending offers, answering questions.
• Run background checks, monitor status, coordinate start dates and pre-boarding.

Skills

Multi-timezone scheduling

Organizational excellence

Clear communication

ATS proficiency

Data-driven

Candidate experience

Confidentiality

Process improvement

Tools

ATS

Scheduling tools

Job description

We are seeking a highly organized, detail-driven professional to support Product Engineering hiring operations across our Research Triangle Park (RTP) and San Jose (SJC) locations. In this role, you will own the full interview coordination lifecycle — from scheduling complex multi-timezone panels to facilitating offers, background checks, and pre‑boarding — while serving as a trusted point of contact for both candidates and internal stakeholders. Engineering knowledge is not required; what sets you apart is operational excellence, clear and empathetic communication, and an unwavering commitment to delivering an outstanding candidate experience at every touchpoint.

Responsibilities

• Own end-to-end interview scheduling for Product Engineering roles including phone screens, panels, and onsite/virtual loops across US time zones
• Manage reschedules and backfills with speed and empathy, minimizing calendar conflicts and interviewer downtime
• Coordinate all interview logistics including agendas, video conferencing links, interview kits, panel alignment, and interviewer readiness
• Track interview feedback and nudge completion within agreed SLAs while maintaining pristine ATS data hygiene
• Partner with recruiters and hiring managers to calibrate timelines, interview panels, and role profiles
• Facilitate candidate communications including confirmations, reminders, prep materials, expectations, and post-interview follow-ups
• Support the offer process by drafting offer letters, routing approvals, extending offers, and answering candidate questions
• Run background checks, monitor status, resolve issues, and coordinate start dates and pre‑boarding activities
• Champion candidate experience and accessibility by offering accommodations, setting clear expectations, and ensuring timely updates
• Identify bottlenecks and propose process improvements such as interviewer load balancing, scheduling templates, and workflow rules
• Coordinate technical assessments as needed and ensure candidates receive clear instructions and timely support
• Meet or exceed defined success metrics including time-to-first interview, reschedule responsiveness, feedback completion rates, offer turnaround, and ATS accuracy

Skills

• Mastery of multi-timezone scheduling and management of complex, high-volume calendars
• Exceptional organizational skills and meticulous attention to detail with a love for checklists, templates, and airtight workflows
• Clear, friendly, and professional written and verbal communication with candidates and stakeholders at all levels
• Proficiency with applicant tracking systems (ATS) and modern scheduling tools
• Experience running offer processes and background checks with strong compliance awareness and discretion
• Data-driven mindset with comfort tracking SLAs and reporting on bottlenecks and throughput
• Ability to remain calm and effective under pressure in fast-moving, dynamic environments
• Commitment to fairness, confidentiality, and fostering an inclusive and accessible candidate experience
• Familiarity coordinating engineering interview loops (SWE, SRE/DevOps, QA, Data/ML) and technical assessments is a plus

Experience

• 1–3+ years of experience in recruiting coordination, talent operations, or high-volume scheduling
• Prior experience supporting tech or engineering hiring is a strong plus
• Demonstrated experience managing end-to-end offer and background check workflows

This is a fantastic opportunity to play a pivotal role at the intersection of talent and technology, directly shaping how top engineering talent experiences your organization from first contact to day one. You will work alongside passionate recruiters and hiring managers, build scalable processes, and make a measurable impact on hiring velocity and candidate satisfaction — all while growing your career in a fast-paced, collaborative environment.

This is the pay range that Magnit reasonably expects to pay someone for this position: Min:$27.40/Hr Mid:$35.58/Hr Max:$43.75/Hr

Temporary job opportunities align well with people who are looking for career flexibility and less traditional ways of working, but at the same time are people driven to deliver amazing work in high-profile situations. Magnit Direct Source is a service offered by Magnit Global that provides top talent directly to industry leading clients who have flexible temporary assignments that work on a variety of projects and unlock opportunities for exciting work. As a temporary employee, you will be employed by Magnit Global, NetApp’s vendor responsible for fulfilling temporary jobs at NetApp. You will not be employed by NetApp.