Recruitment Coordinator

Swoon; San Francisco (CA); On-site; USD 68,000 - 91,000; Full time

Job summary

Swoon is hiring an experienced Recruiting Coordinator in San Francisco to support a rapidly growing technology company. This full-time, 1-year contract role focuses primarily on end-to-end interview scheduling with a strong emphasis on candidate experience.

You will coordinate complex, multi-round interview loops across multiple time zones and partner with Recruiters, Hiring Managers, and executives to ensure smooth processes. 3+ years of coordinating high-volume recruiting is preferred.

Qualifications

• 3+ years of direct Recruiting Coordinator experience preferred.
• Experience managing complex interview loops, panels, and multiple time zones.
• Comfortable supporting fast-moving technical and/or business recruiting teams.

Responsibilities

• Coordinate complex, multi-round interview loops across time zones.
• Support hiring across Engineering, Product, Research, GTM, Business, and Exec roles.
• Partner with Recruiters, Hiring Managers, EAs, interviewers, and senior stakeholders.
• Handle cancellations, declines, reschedules with urgency.
• Identify scheduling issues and propose solutions without extra recruiter workload.
• Maintain clear candidate communication throughout the interview process.
• Manage multiple priorities with attention to detail and candidate experience.
• Keep interview data accurate in recruiting systems.

Skills

Interview scheduling

Stakeholder management

Time zone coordination

Fast-paced environments

Tools

Greenhouse

Ashby

GoodTime

ModernLoop

Job description

I’m hiring an experienced Recruiting Coordinator to support a rapidly growing, highly innovative technology company. This is a high-volume, high-touch coordination role for someone who thrives in a fast-moving environment and can independently manage complex scheduling while delivering an exceptional candidate experience.

• Pay: $57.50/hour
• Contract: 1 Year
• Schedule: Full-time
• Primary focus: Approximately 80-90% end-to-end interview scheduling

What You’ll Be Doing

• Coordinate complex, multi-round interview loops involving multiple interviewers and time zones
• Support hiring across Engineering, Product, Research, GTM, Business, and Executive-level roles
• Partner closely with Recruiters, Hiring Managers, Executive Assistants, interviewers, and senior stakeholders
• Handle last-minute cancellations, interviewer declines, reschedules, and other scheduling challenges with urgency
• Proactively identify scheduling issues and present solutions without creating additional work for recruiters
• Maintain clear, professional, and timely candidate communication throughout the interview process
• Manage multiple competing priorities while maintaining strong attention to detail and candidate experience
• Keep candidate and interview information accurate within recruiting systems

What I’m Looking For

• 3+ years of direct Recruiting Coordinator experience preferred
• Experience managing complex interview loops, panels, and multiple time zones
• Comfortable supporting fast-moving technical and/or business recruiting teams
• Strong partnership experience with Recruiters, Hiring Managers, EAs, and senior stakeholders
• Ability to operate independently, prioritize effectively, and make sound decisions with limited direction
• Proactive and solutions-oriented approach to scheduling challenges
• Strong written and verbal communication skills
• Comfortable working in a highly collaborative, Slack-heavy environment

Preferred Experience

• High-growth technology or startup environments
• Engineering, Product, Research, GTM, or Executive recruiting coordination
• Greenhouse, Ashby, GoodTime, ModernLoop, or similar recruiting/scheduling platforms

If you have experience owning complex, high-volume scheduling and enjoy working in a fast-paced recruiting environment, I’d love to connect.