Recruitment Coordinator

Signature IT World Inc; Lake Hiawatha (NJ); On-site; USD 60,000 - 80,000; Part time

Job summary

A recruitment services company is seeking a mid-senior level Recruiting Coordinator to streamline the hiring process and enhance the candidate experience. In this role, you will coordinate interviews, manage communications, and act as a Subject Matter Expert for various recruitment tools. A Bachelor's degree in a relevant field and strong organizational skills are required for success. This position is based in Parsippany, New Jersey with a focus on contract employment.

Qualifications

• Experience coordinating interview schedules and managing calendars.
• Proficiency in using Applicant Tracking Systems and scheduling tools.
• Demonstrated ability to work effectively in a high-volume environment.

Responsibilities

• Ensure a seamless and positive candidate experience.
• Coordinate interviews for hourly and salaried roles.
• Serve as a Subject Matter Expert for systems and tools.

Skills

Organization

Communication

Problem-solving

Customer service

Education

Bachelor’s Degree in Business, Human Resources or related area

Tools

Workday

Paradox

ServiceNow

Job description

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Location: Parsippany, New Jersey 07054 || 4 days onsite

Status: Contract

Overview

JOB DESCRIPTION

At , people are at the heart of everything we do, and the Recruiting Coordinator (RC) plays a pivotal role in building the teams that drive our success. As an RC, you’ll be the backbone of the recruitment process, ensuring that every candidate’s journey—from interview scheduling to onboarding—is seamless, efficient, and reflects the high standards of . You’ll coordinate interviews for both hourly and salaried roles, manage travel arrangements, and act as a Subject Matter Expert (SME) for tools such as Paradox and Workday, troubleshooting issues to keep the process running smoothly.

Your work will directly impact our ability to attract and hire top talent, shaping the future of while delivering an exceptional candidate experience. Collaborating with hiring managers, recruiters, and interview panels, you’ll ensure every detail is handled with precision and care, embodying commitment to excellence. This role requires a proactive problem-solver with strong organizational skills, technical expertise, and a passion for creating positive outcomes. Join us and play a vital role in building the teams that make a leader in innovation and quality.

Responsibilities

• Candidate Experience: Ensure a seamless and positive candidate experience by managing communications, resolving concerns, and providing timely updates throughout the interview process. Overseeing process from interview to hire to include requisition management, offers, and background/drug checks
• Interview Scheduling: Coordinate interviews for hourly and salaried roles using tools like Paradox and spreadsheets. Handle travel arrangements via Navan and issue guest visitor passes for HQ office interviews. Troubleshoot scheduling issues and manage reschedules as needed.
• System Expertise: Serve as a Subject Matter Expert (SME) for Paradox and Workday, troubleshooting system issues, adding templates, verifying interviewer access, and escalating larger concerns to management.
• Stakeholder Collaboration: Work closely with hiring managers, recruiters, and interview panels to coordinate schedules and ensure alignment.
• HR Shared Services Support: Respond to inquiries from employees and managers via the ServiceNow case management system. Provide guidance on various HR areas within the recruiting and employee life cycle.
• Process Improvement: Identify and implement opportunities to streamline scheduling, offer letter generation, and other recruitment processes.
• Collaborate across the HR Services team to identify process improvement, efficiencies and areas of opportunity to centralize and standardize the way we work
• Compliance: Maintain confidentiality and ensure adherence to company policies and legal requirements throughout recruitment activities.
• Other duties as assigned

Qualifications

Basic Qualifications

• Bachelor’s Degree in Business, Human Resources or related area.
• Experience coordinating interview schedules and managing calendars.
• Proficiency in using Applicant Tracking Systems (e.g., Workday) and scheduling tools (e.g., Paradox).
• Demonstrated ability to work effectively in a high-volume, fast-paced environment.
• Strong organizational skills with attention to detail and accuracy.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and meet deadlines under pressure.
• Customer-service orientation with a focus on delivering an exceptional candidate experience.
• Proven problem-solving skills, including the ability to troubleshoot technical issues and navigate complex scheduling conflicts effectively.

Preferred Qualifications

• Prior experience in recruiting coordination or HR-related roles.
• Familiarity with travel arrangement platforms (e.g., Navan) and background verification processes.
• Proven ability to troubleshoot technical issues and act as a Subject Matter Expert (SME) for recruitment tools.
• Experience identifying process inefficiencies and implementing improvements.

Thanks and Regards,

Signature IT World Inc.

[e-mail]

Seniority level

• Mid-Senior level

Employment type

• Contract

Job function

• Human Resources
• Industries: Human Resources Services

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Recruiting Coordinator (Part-Time / Contract)

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