Recruiting Operations Specialist — Strategic Sourcing

Madison-Davis, LLC; Wexford (Allegheny County); On-site; USD 42,000 - 56,000; Full time

Job summary

Madison Davis in Pittsburgh is seeking a Strategic Sourcing Specialist to join our onsite team. You will support the recruiting group by maintaining ATS/ETT systems, coordinating schedules, managing documents, and ensuring accurate records across daily workflows.

This role focuses on administrative excellence, candidate coordination, and efficient office operations to sustain fast-moving searches. No prior recruiting experience is required, with growth potential in operations or recruiting.

Qualifications

• Excellent organizational skills and a strong interest in maintaining clean systems and workflows.
• Strong communication and interpersonal skills.
• A detail-oriented mindset with the ability to manage multiple tasks at once.
• A proactive attitude and the confidence to take initiative in a fast-paced environment.
• No recruiting experience required. Solid administrative instincts and a desire to grow are the most important factors.

Responsibilities

• Keep our ETS and ATS system organized and updated. This includes entering candidate information, maintaining clean records, and ensuring accuracy across all data.
• Provide daily administrative support to the recruiting team including scheduling, document management, and candidate coordination.
• Manage job postings and review incoming resumes. You will also flag qualified candidates for the team.
• Maintain organized files, reports, and workflows that support a fast-moving office.
• Assist leadership with administrative projects connected to our growth in Pittsburgh.
• Partner with recruiters to keep searches running smoothly and processes consistent.

Skills

Organizational skills

Communication

Interpersonal skills

Detail-oriented

Proactive

Job description

Madison Davis in Pittsburgh is seeking a Strategic Sourcing Specialist to join our onsite team. You will support the recruiting group by maintaining ATS/ETT systems, coordinating schedules, managing documents, and ensuring accurate records across daily workflows.

This role focuses on administrative excellence, candidate coordination, and efficient office operations to sustain fast-moving searches. No prior recruiting experience is required, with growth potential in operations or recruiting.