Recruiting Operations Specialist – Remote & Data‑Driven

Handshake; San Francisco (CA); Hybrid; USD 90,000 - 150,000; Full time

Benefits offered by this job

Equity and ownership opportunities

401(k) match

Financial coaching

Paid parental leave

Fertility benefits

Parental coaching

Medical, dental, and vision benefits

Mental health support

Wellness stipend

Learning stipend

Ongoing development

Remote & Office—SF office perks

Flexible PTO and holidays

Team outings and referral bonuses

Job summary

Handshake is seeking a Recruiting Operations professional to help scale and optimize our recruiting function. You will drive interview scheduling efficiency, support and document recruiting tech, and lead process improvements across scheduling and recruiter workflows.

You will own data integrity, build dashboards, and collaborate with cross-functional teams to enhance system integrations and overall efficiency, while maintaining a high level of professionalism and candidate experience.

Qualifications

• 2+ years in recruitment coordination or recruiting operations in a fast-paced environment.
• Experience with an ATS like Ashby or Workday and other HR technologies.
• Proficient in Google Workspace (Calendar, Docs, Sheets, Slides).
• Strong problem-solving mindset, especially in systems management and process improvements.
• Excellent organizational skills, multitasking abilities, and ability to manage competing priorities.
• High attention to detail and data accuracy.
• Strong communication skills, both written and verbal.
• High level of professionalism and confidentiality.

Responsibilities

• Deliver a best-in-class candidate experience by scheduling interviews with speed and efficiency.
• Support existing recruiting technologies, including configuration, training, and creating documentation.
• Proactively identify and implement process improvements in scheduling workflows, recruiter workflows, and recruiting operations.
• Own recruiting data integrity by conducting routine audits, analyzing trends, and developing dashboards to support decision-making.
• Build and maintain reports and dashboards to track key recruiting metrics.
• Support team members with technical issues and troubleshooting related to recruitment systems.
• Collaborate with cross-functional stakeholders to enhance integrations, system functionality, and overall efficiency.
• Communicate professionally, tactfully, and empathetically with candidates, hiring managers, interviewers, recruiters, and cross-functional teams.

Skills

Recruiting operations

ATS experience

Google Workspace

Problem solving

Organization

Attention to detail

Communication

Professionalism & confidentiality

Tools

Ashby

Workday

Job description

Handshake is seeking a Recruiting Operations professional to help scale and optimize our recruiting function. You will drive interview scheduling efficiency, support and document recruiting tech, and lead process improvements across scheduling and recruiter workflows.

You will own data integrity, build dashboards, and collaborate with cross-functional teams to enhance system integrations and overall efficiency, while maintaining a high level of professionalism and candidate experience.