Recruiting Operations Specialist - Remote

Sheakley Workforce Staffing; Cincinnati (OH); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Full benefits package

Job summary

Sheakley Workforce Staffing in Cincinnati, OH is seeking a Recruiting Support Specialist to keep recruiting operations organized and responsive. You will support recruiters, candidates, and contractors through intake, onboarding, timekeeping, invoicing, and continuous documentation to ensure a professional experience.

The role emphasizes attention to detail, multi-system coordination, and proactive operational support for a busy recruiting team.

Qualifications

• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office.
• Comfortable learning and working within Applicant Tracking Systems (ATS) and other recruiting technology.
• Strong follow-up skills and ability to maintain accurate documentation.
• Professional and confident communication when working with candidates and contractors.

Responsibilities

• Answer and screen incoming recruiting line calls.
• Assist candidates throughout the application process.
• Guide candidates through the Applicant Tracking System (ATS).
• Document candidate intake information accurately.
• Assist with resume uploads and candidate records.
• Maintain accurate and up-to-date ATS documentation.
• Route qualified candidates and recruiting needs to the appropriate recruiter.
• Coordinate and schedule candidate interviews.
• Conduct professional reference checks.
• Schedule required background checks and drug screenings.
• Assist candidates with onboarding paperwork and required documentation.
• Support compliance documentation through QuickBooks and DocuSign.
• Track outstanding onboarding requirements and follow up to ensure timely completion.
• Review contractor time entries for accuracy and completeness.
• Identify discrepancies and make approved time adjustments when necessary.
• Escalate timekeeping concerns to recruiters.
• Send weekly timekeeping reminders to active contractors.
• Follow up on missing or incomplete time submissions.
• Send weekly invoice reminders to contractors.
• Track missing and late invoices.
• Follow up directly with contractors regarding outstanding documentation.
• Notify recruiters of recurring or unresolved invoice issues.
• Maintain organized records to support accurate and timely processing.
• Provide ongoing administrative support to active contractors.
• Assist with contractor questions and route issues to the appropriate team member.
• Track contractor milestones and retention initiatives.
• Coordinate and track appreciation packages for active contractors.
• Help ensure contractors receive consistent communication and support throughout their assignments.

Skills

Attention to detail

Organizational skills

Written & verbal communication

Multi-tasking

MS Office

ATS familiarity

Documentation

Candidate communication

Tools

ATS systems

DocuSign

QuickBooks

Background check platforms

Job description

Sheakley Workforce Staffing in Cincinnati, OH is seeking a Recruiting Support Specialist to keep recruiting operations organized and responsive. You will support recruiters, candidates, and contractors through intake, onboarding, timekeeping, invoicing, and continuous documentation to ensure a professional experience.

The role emphasizes attention to detail, multi-system coordination, and proactive operational support for a busy recruiting team.