Remote Recruiting Operations Specialist — Data-Driven & Scalable

Handshake; San Francisco (CA); Hybrid; USD 110,000 - 150,000; Full time

Benefits offered by this job

Ownership: Equity in a fast-growing公司

Financial Wellness: 401(k) match, base

Family Support: Paid parental leave, p

Wellbeing: Medical, dental, and vision

Growth: Learning stipend

Remote & Office: Internet, commuting,

Time Off: Flexible PTO, 15 holidays +

Connection: Team outings & referralBon

Job summary

Handshake is seeking a Recruiting Operations professional to shape the future of our recruiting function. You will drive scalable processes, optimize our technology stack, and improve candidate experience while owning data integrity and operational maturity.

In this role, you will schedule executive level candidates efficiently, support recruiting tech configurations, and develop dashboards to inform decision-making. You’ll work with diverse teams to enhance integrations and overall efficiency.

Qualifications

• 3+ years of experience in recruitment coordination, recruiting operations, or HR operations in a fast-paced environment.
• Experience working with an ATS (e.g., Greenhouse, Ashby, Workday) and other HR technologies.
• Proficient in Google Suite (Calendar, Docs, Sheets, Slides).
• Strong problem-solving mindset, especially in systems management and process improvements.
• Excellent organizational skills, multitasking abilities, and ability to manage competing priorities.
• High attention to detail and data accuracy.
• Strong communication skills, both written and verbal.
• High level of professionalism and confidentiality.

Responsibilities

• Deliver a best-in-class candidate experience for executive level candidates by scheduling with speed and efficiency.
• Support existing recruiting technologies, including configuration, training, and creating documentation.
• Proactively identify and implement process improvements in scheduling workflows, recruiter workflows, and recruiting operations.
• Own recruiting data integrity by conducting routine audits, analyzing trends, and developing dashboards to support decision-making.
• Build and maintain reports and dashboards to track key recruiting metrics.
• Support team members with technical issues and troubleshooting related to recruitment systems.
• Collaborate with cross-functional stakeholders to enhance integrations, system functionality, and overall efficiency.
• Communicate professionally, tactfully, and empathetically with candidates, hiring managers, interviewers, recruiters, and cross-functional teams.

Skills

Recruiting operations

ATS proficiency

Google Workspace

Problem solving

Organization

Attention to detail

Communication

Tools

Greenhouse

Ashby

Workday

Job description

Handshake is seeking a Recruiting Operations professional to shape the future of our recruiting function. You will drive scalable processes, optimize our technology stack, and improve candidate experience while owning data integrity and operational maturity.

In this role, you will schedule executive level candidates efficiently, support recruiting tech configurations, and develop dashboards to inform decision-making. You’ll work with diverse teams to enhance integrations and overall efficiency.