Recruiting Operations Specialist

Candidate; San Francisco (CA); On-site; USD 100,000 - 140,000; Full time

Benefits offered by this job

Equity and competitive compensation

Medical, dental, vision for US-based员工

Flexible PTO with winter break

Parental leave

401(k)

Learning and networking opportunities

Job summary

Baseten is seeking a Recruiting Operations Specialist to keep day-to-day recruiting requests moving quickly across systems, reporting, and AI tools. You’ll own intake, routing, and loop-closing while learning Baseten’s processes and supporting data and rollout work.

You’ll report to the Recruiting Operations Lead and collaborate with a teammate, a Programs Manager, and an Analyst to improve workflows, tools, and documentation as we scale.

Qualifications

• 1+ year in recruiting coordination or operations at a fast-growing company.
• Hands-on experience administering or configuring an applicant tracking system (Ashby preferred).
• Ability to translate hiring needs into working ATS setups (jobs, stages, interview plans).
• Experience pulling and sharing recruiting data with simple reports.
• Experience building AI-driven workflows or automation.
• Strong triage judgment and high-volume task management.

Responsibilities

• Own intake for requests and questions from recruiters, coordinators, and hiring managers: sort them, resolve what you can, route the rest, and close the loop with the requester.
• Set up and update our ATS, including opening new jobs, building interview plans, and maintaining interviewer assignments and interviewer pools.
• Manage system access, permissions, and tool licenses for recruiters, coordinators, interviewers, and hiring managers.
• Keep recruiting data clean and trustworthy by loading candidate information from spreadsheets, email, and sourcing exports, merging duplicates, fixing candidate sources, archiving stale records, and flagging suspicious applications.
• Keep open roles in the ATS aligned with the company headcount plan, and flag mismatches.
• Pull data for recruiters and leadership, such as pass-through rates, interviewer load, and time-to-hire, and keep recurring reports accurate.
• Build and maintain workflows, automations, and AI-powered tools that cut manual work, and help the team get the most out of them.
• Write and maintain how-to guides, short video walkthroughs, onboarding material, and announcements when recruiting processes or tools change.
• Spot patterns in incoming requests and turn them into lasting fixes, such as a guide, template, or tool.
• Support larger recruiting programs by preparing data, testing new tools, and handling rollout tasks, and own smaller recruiting operations projects end to end.

Skills

Recruiting ops

Data-driven

Attention to detail

Cross-functional comms

Problem solving

Tools

Ashby ATS

Greenhouse

Lever

Workday

SQL basics

Job description

ABOUT BASETEN

Baseten powers mission-critical inference for the world's most dynamic AI companies, like Cursor, Notion, OpenEvidence, Abridge, Clay, Gamma, and Writer. By uniting applied AI research, flexible infrastructure, and seamless developer tooling, we enable companies operating at the frontier of AI to bring cutting-edge models into production. We're growing quickly and recently raised our $1.5B Series F, led by Altimeter Capital, Conviction Partners, and Spark Capital. Join us and help build the platform engineers turn to ship AI products.

THE ROLE

Are you the person your recruiting team goes to when something needs fixing, answering, or building? As a Recruiting Operations Specialist, you'll keep the day-to-day requests from the recruiting team and our hiring partners moving quickly and accurately across our recruiting systems, reporting, and AI tools. Baseten is growing fast, and this role helps the recruiting team keep up.

Much of your time goes to intake: sorting requests, resolving what you can, routing the rest, and closing the loop. As you learn our systems, you'll take on project work that makes those requests less frequent over time. You'll report to the Recruiting Operations Lead and work alongside another Specialist, plus a Recruiting Operations Program Manager and an Analyst, supporting both with data, setup, and rollout work.

EXAMPLE INITIATIVES

Take a look at these recent posts to see the pace of growth our recruiting team supports:

• Announcing our partnership with OpenAI

• Blaxel is joining Baseten to build the future of agentic infrastructure

• Sheila Vashee joins Baseten as CMO

RESPONSIBILITIES

• Own intake for requests and questions from recruiters, coordinators, and hiring managers: sort them, resolve what you can, route the rest, and close the loop with the requester.

• Set up and update our ATS, including opening new jobs, building interview plans, and maintaining interviewer assignments and interviewer pools.

• Manage system access, permissions, and tool licenses for recruiters, coordinators, interviewers, and hiring managers.

• Keep recruiting data clean and trustworthy by loading candidate information from spreadsheets, email, and sourcing exports, merging duplicates, fixing candidate sources, archiving stale records, and flagging suspicious applications.

• Keep open roles in the ATS aligned with the company headcount plan, and flag mismatches.

• Pull data for recruiters and leadership, such as pass-through rates, interviewer load, and time-to-hire, and keep recurring reports accurate.

• Build and maintain workflows, automations, and AI-powered tools that cut manual work, and help the team get the most out of them.

• Write and maintain how-to guides, short video walkthroughs, onboarding material, and announcements when recruiting processes or tools change.

• Spot patterns in incoming requests and turn them into lasting fixes, such as a guide, template, or tool.

• Support larger recruiting programs by preparing data, testing new tools, and handling rollout tasks, and own smaller recruiting operations projects end to end.

REQUIREMENTS

• 1+ year in recruiting coordination or recruiting operations, ideally at a fast-growing company.

• Hands-on experience administering or configuring an applicant tracking system, not just using it (Ashby strongly preferred; Greenhouse, Lever, or Workday also relevant).

• Ability to turn a hiring need into a working ATS setup (job, stages, interview plan, forms) with little direction.

• Experience pulling and sharing recruiting data, such as building simple reports or keeping recurring ones up to date.

• Experience building something with AI, like a prompt workflow, a custom GPT or Claude Project, or a small automation.

• Strong triage judgment: you can decide what's urgent, what can wait, and when to elevate.

• Highly organized and detail-oriented, and comfortable with a high volume of small requests without letting things drop.

• Comfortable with spreadsheets and basic data work, such as filters, pivot tables, and spotting numbers that don't add up.

• Clear, friendly written communication, especially in Slack and documentation.

• Able to work from our San Francisco office Tuesday through Thursday.

NICE TO HAVE

• Experience training others on tools or processes.

• Experience in technical or AI/ML recruiting.

BENEFITS

• Competitive compensation, including meaningful equity

• (U.S. only) 100% coverage of medical, dental, and vision insurance for employee and dependents

• Flexible PTO policy including company wide Winter Break (our offices are closed from Christmas Eve to New Year's Day!)

• Paid parental leave

• Fertility and family-building stipend through Carrot

• (U.S. only) Company-facilitated 401(k)

• Exposure to a variety of ML startups, offering unparalleled learning and networking opportunities.

At Baseten, we are committed to fostering a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

We are an Equal Opportunity Employer and will consider qualified applicants with criminal histories in a manner consistent with applicable law (by example, the requirements of the San Francisco Fair Chance Ordinance, where applicable).