Recruiting Operations Specialist

Labelbox; San Francisco (CA); Hybride; USD 90 000 - 120 000; Plein temps

Avantages offerts par ce poste

Flexible vacation policy

401k Program

College savings account

HSA

Daily lunches paid for by the company

Virtual wellness and guided meditation

Dog-friendly office

Regular company social events

Professional development benefits

Remote friendly

Résumé du poste

Labelbox is looking for a Recruiting Operations Specialist in San Francisco to keep interviewing logistics moving smoothly and to deliver an exceptional candidate experience. A large portion of your time will be spent on interview scheduling and coordination with Talent Acquisition leads and hiring managers.

You will manage recruiting workflows and data in Greenhouse and Gem, build dashboards, and audit data to drive actionable insights.

Qualifications

• 2+ years of experience in recruiting operations, recruiting coordination, or people operations preferred
• Experience delivering an exceptional candidate experience, with strong communication skills and attention to detail
• Deep expertise in Greenhouse and Gem, including Gem Analytics, reporting, and data management
• Strong interest in reporting and analytics, with ability to translate recruiting data into actionable insights
• Excellent organizational and collaboration skills, with ability to manage competing priorities in a fast-paced environment

Responsabilités

• Coordinate interview scheduling and logistics with Talent Acquisition leads and hiring managers
• Manage recruiting workflows and data in Greenhouse and Gem, building reports and dashboards
• Own data audits to maintain clean, reliable recruiting data
• Identify opportunities to improve recruiting processes, tools, and workflows
• Lead projects to improve hiring at Labelbox with autonomy to drive execution

Connaissances

Recruiting operations

Data analytics

Communication skills

Organization

Formation

Bachelor's degree

Outils

Greenhouse

Gem Analytics

Description du poste

Who you are

• You’ll bring proactive ownership, strong attention to detail, and a drive to make recruiting better
• 2+ years of experience in recruiting operations, recruiting coordination, or people operations preferred
• Bachelor’s degree preferred
• A driven, proactive approach: you anticipate needs, take initiative, and follow through with minimal direction
• Dependable execution and curiosity; you enjoy keeping daily recruiting activities running smoothly while finding ways to make them better
• Experience delivering an exceptional candidate experience, with strong communication skills and attention to detail
• Deep expertise in Greenhouse and Gem, including Gem Analytics, reporting, and data management
• A strong interest in reporting and analytics, with the ability to translate recruiting data into clear, actionable insights
• Excellent organizational and collaboration skills, with the ability to manage competing priorities in a fast-paced environment
• Ability to work from Labelbox’s San Francisco headquarters 3 to 4 days per week

What the job involves

• As a Recruiting Operations Specialist at Labelbox, you’ll help keep hiring running smoothly while delivering an exceptional experience for candidates and interview teams. A large portion of your time will focus on interview scheduling and coordination, partnering closely with the Talent Acquisition leads and hiring managers to manage logistics and keep the process moving
• You’ll also manage recruiting workflows and data in Greenhouse and Gem, building reports and dashboards that turn recruiting activity into actionable insights. This role offers the autonomy to identify opportunities, propose ideas, and own projects that improve how we hire
• Dedicate a large portion of your time to interview scheduling and coordination, managing calendars, logistics, and last-minute changes
• Deliver an exceptional candidate experience through thoughtful communication, attention to detail, and seamless support throughout the interview process
• Partner closely with the Talent Acquisition lead, recruiters, and hiring managers to keep hiring organized, efficient, and moving forward
• Manage day-to-day operations in Greenhouse and Gem, maintaining consistent workflows and clean, reliable data through regular audits and improvements
• Build and maintain recruiting reports and dashboards, including recurring and ad hoc reporting on pipeline health, hiring progress, and candidate experience
• Identify and implement improvements to recruiting processes, tools, and workflows that strengthen the candidate and hiring team experience
• Own projects that meaningfully improve recruiting at Labelbox, with the autonomy to propose ideas and drive them through execution

Benefits

• Flexible vacation policy (we don't count PTO Days)
• 401k Program
• College savings account
• HSA
• Daily lunches paid for by the company (especially convenient while working from home)
• Virtual wellness and guided meditation programs
• Dog-friendly office
• Regular company social events (happy hours, off-sites)
• Professional development benefits and resources
• Remote friendly (we hire in-office and remote employees)