Recruiting Coordinator

Navan; California; On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Flexible Vacation

Healthcare

Commuter benefits

Parental leave

Health and Wellness

Fuel for Connection

Pet Friendly

401k (retirement plan)

IATAN (travel-related discounts)

Connectivity Allowance

Learning & Development

Job summary

Navan in California is seeking a Recruiting Coordinator who can orchestrate complex interview schedules, balance competing priorities, and deliver a high-touch candidate experience. You will partner with recruiters and hiring managers to streamline processes and ensure every candidate feels like a VIP throughout the interview journey.

From coordinating travel for onsite and virtual interviews to supporting onboarding tasks and background checks, you’ll own your workflow and drive improvements

Qualifications

• 1–2+ years of recruiting coordination experience.
• Excellent organizational and multitasking abilities.
• Experience with modern recruiting tech stacks (Greenhouse, ModernLoop, Metaview).
• Strong interpersonal and communication skills with a high-touch candidate experience.
• Ability to thrive in a fast-paced, dynamic environment.

Responsibilities

• Coordinate interviews and manage complex schedules across recruiters and hiring managers.
• Handle full-cycle coordination of interviews, travel, and logistics for virtual and onsite.
• Deliver a high-touch candidate experience that feels VIP.
• Collaborate with recruiters and executive assistants to streamline processes.
• Drive process improvements and automation to onboarding.
• Advise teams as the candidate experience expert.
• Provide white-glove service to internal stakeholders and candidates.
• Support onboarding tasks, background checks, and offer letter workflows.
• Learn workflows related to Recruiting and Operations and grow within Talent and People.
• Partner with full-cycle recruiters and business leaders to align hiring strategies.
• Handle cross-functional responsibilities supporting end-to-end talent initiatives.

Skills

Scheduling

Organization

Communication

Stakeholder mgmt

Problem solving

Tools

Greenhouse

ModernLoop

Metaview

Job description

Who you are

• We're looking for a calendar Tetris Master with a love for details and a knack for creative problem-solving. If you’re someone who thrives on delivering a stellar candidate experience and loves keeping things organized, we want you!
• 1–2+ years of recruiting coordination experience, with a proven ability to solve complex scheduling challenges under pressure
• Exceptional organizational skills with a knack for juggling multiple priorities seamlessly
• Hands-on experience with modern recruiting tech stacks (e.g., Greenhouse, ModernLoop, Metaview)
• Stellar interpersonal and communication skills focused on delivering a high-touch experience for candidates and hiring teams
• High adaptability and agility to thrive in dynamic, rapidly changing environments
• Strong relationship builder capable of engaging effectively with internal and external stakeholders
• Solutions-oriented mindset with a passion for customer service and operational excellence

What the job involves

• As a Recruiting Coordinator, you'll be the ultimate interview orchestrator, balancing complex schedules like a pro and making sure every candidate feels like a VIP. You’ll partner with recruiters and hiring managers, streamlining processes and bringing operational efficiency to new heights
• Manage full-cycle coordination of candidate interviews, including scheduling, travel arrangements, and logistics for both virtual and onsite interviews
• Roll out the red carpet for candidates, making sure their experience is smooth, engaging, and unforgettable
• Own your workflow and partner with recruiters, executive assistants, and hiring teams to deliver top‑notch results
• Drive process improvements, taking recruiting coordination and leading into onboarding to the next level through thoughtful operational improvements and automation
• Become the candidate experience guru for your teams, advising and supporting recruiting and hiring managers with your expertise
• Provide a white‑glove service to both internal stakeholders and candidates, ensuring everyone feels valued and informed
• Learn and support workflows as it relates to the Recruiting and Operations: offer letter creation, background checks, onboarding tasks, and talent processes
• Learn skills that extend beyond Recruiting Coordination and prepare you for what’s next in the Talent and People organization
• Partner closely with full‑cycle recruiters and in‑house business leaders to align hiring strategies and ensure seamless execution
• Hold cross‑functional responsibilities spanning recruiting coordination and people operations to support end‑to‑end talent initiatives

Benefits

• Flexible Vacation
• Healthcare
• Commuter benefits
• Parental leave
• Health and Wellness
• Fuel for Connection
• Pet Friendly
• 401k (retirement plan)
• IATAN (travel-related discounts)
• Connectivity Allowance
• Learning & Development