Recruiting Operations Specialist (Contract)

Labelbox; California; Sur place; USD 80 000 - 100 000; Plein temps

Résumé du poste

Labelbox is seeking a Recruiting Operations Specialist to keep hiring running smoothly and deliver an exceptional candidate experience. You’ll own interview scheduling, coordinate with the Talent Acquisition leads, and manage workflows in Greenhouse and Gem, with the SF headquarters as your base three to four days per week.

In this role you’ll build dashboards, maintain data quality, and drive improvements in recruiting processes while partnering with recruiters and hiring managers to move

Qualifications

• Bachelor’s degree preferred.
• 3+ years in recruiting operations, recruiting coordination, or people operations preferred.
• Experience building reports and dashboards to translate recruiting activity into insights.
• Strong communication and attention to detail; ability to deliver an exceptional candidate experience.

Responsabilités

• Dedicate a large portion of your time to interview scheduling and coordination, managing calendars, logistics, and last-minute changes.
• Deliver an exceptional candidate experience through thoughtful communication and seamless support throughout the interview process.
• Partner with the Talent Acquisition leads, recruiters, and hiring managers to keep hiring organized, efficient, and moving forward.
• Manage day-to-day operations in Greenhouse and Gem, maintaining clean, reliable data through audits and improvements.
• Build and maintain recruiting reports and dashboards, including recurring and ad hoc reporting on pipeline health and candidate experience.
• Identify and implement improvements to recruiting processes, tools, and workflows that strengthen the candidate and hiring team experience.
• Own projects that meaningfully improve recruiting at Labelbox, with autonomy to propose ideas and execute.

Connaissances

Recruiting operations

Candidate experience

Data reporting

Collaboration

Project ownership

Organization

Formation

Bachelor's degree

Outils

Greenhouse

Gem

Gem Analytics

Description du poste

Shape the Future of AI

At Labelbox, we're building the critical infrastructure that powers breakthrough AI models at leading research labs and enterprises. Since 2018, we've been pioneering data-centric approaches that are fundamental to AI development, and our work becomes even more essential as AI capabilities expand exponentially.

About Labelbox

We're the only company offering three integrated solutions for frontier AI development:

1. Enterprise Platform & Tools: Advanced annotation tools, workflow automation, and quality control systems that enable teams to produce high-quality training data at scale
2. Frontier Data Labeling Service: Specialized data labeling through Alignerr, leveraging subject matter experts for next-generation AI models
3. Expert Marketplace: Connecting AI teams with highly skilled annotators and domain experts for flexible scaling

Why Join Us

• High-Impact Environment: We operate like an early-stage startup, focusing on impact over process. You'll take on expanded responsibilities quickly, with career growth directly tied to your contributions.
• Technical Excellence: Work at the cutting edge of AI development, collaborating with industry leaders and shaping the future of artificial intelligence.
• Innovation at Speed: We celebrate those who take ownership, move fast, and deliver impact. Our environment rewards high agency and rapid execution.
• Continuous Growth: Every role requires continuous learning and evolution. You'll be surrounded by curious minds solving complex problems at the frontier of AI.
• Clear Ownership: You'll know exactly what you're responsible for and have the autonomy to execute. We empower people to drive results through clear ownership and metrics.

Role Overview

As a Recruiting Operations Specialist at Labelbox, you’ll help keep hiring running smoothly while delivering an exceptional experience for candidates and interview teams. A large portion of your time will focus on interview scheduling and coordination, partnering closely with the Talent Acquisition leads and hiring managers to manage logistics and keep the process moving. You’ll also manage recruiting workflows and data in Greenhouse and Gem, building reports and dashboards that turn recruiting activity into actionable insights. This role offers the autonomy to identify opportunities, propose ideas, and own projects that improve how we hire. Based at our San Francisco headquarters three to four days per week, you’ll bring proactive ownership, strong attention to detail, and a drive to make recruiting better.

Your Impact

• Dedicate a large portion of your time to interview scheduling and coordination, managing calendars, logistics, and last-minute changes.
• Deliver an exceptional candidate experience through thoughtful communication, attention to detail, and seamless support throughout the interview process.
• Partner closely with the Talent Acquisition lead, recruiters, and hiring managers to keep hiring organized, efficient, and moving forward.
• Manage day-to-day operations in Greenhouse and Gem, maintaining consistent workflows and clean, reliable data through regular audits and improvements.
• Build and maintain recruiting reports and dashboards, including recurring and ad hoc reporting on pipeline health, hiring progress, and candidate experience.
• Identify and implement improvements to recruiting processes, tools, and workflows that strengthen the candidate and hiring team experience.
• Own projects that meaningfully improve recruiting at Labelbox, with the autonomy to propose ideas and drive them through execution.

What You Bring

• 2+ years of experience in recruiting operations, recruiting coordination, or people operations preferred.
• Bachelor’s degree preferred.
• A driven, proactive approach: you anticipate needs, take initiative, and follow through with minimal direction.
• Dependable execution and curiosity; you enjoy keeping daily recruiting activities running smoothly while finding ways to make them better.
• Experience delivering an exceptional candidate experience, with strong communication skills and attention to detail.
• Deep expertise in Greenhouse and Gem, including Gem Analytics, reporting, and data management.
• A strong interest in reporting and analytics, with the ability to translate recruiting data into clear, actionable insights.
• Excellent organizational and collaboration skills, with the ability to manage competing priorities in a fast-paced environment.
• Ability to work from Labelbox’s San Francisco headquarters 3 to 4 days per week.

Labelbox strives to ensure pay parity across the organization and discuss compensation transparently. The expected annual base salary range for United States-based candidatesis below. This range is not inclusive of any potential equity packages or additional benefits. Exact compensation varies based on a variety of factors, including skills and competencies, experience, and geographical location.

Annual base salary range

$80,000—$100,000 USD

Life at Labelbox

• Environment: Fast-paced and high-intensity, perfect for ambitious individuals who thrive on ownership and quick decision-making
• Growth: Career advancement opportunities directly tied to your impact
• Vision: Be part of building the foundation for humanity's most transformative technology

Our Vision

We believe data will remain crucial in achieving artificial general intelligence. As AI models become more sophisticated, the need for high-quality, specialized training data will only grow. Join us in developing new products and services that enable the next generation of AI breakthroughs.

Labelbox is backed by leading investors including SoftBank, Andreessen Horowitz, B Capital, Gradient Ventures, Databricks Ventures, and Kleiner Perkins. Our customers include Fortune 500 enterprises and leading AI labs.