Recruiting Operations Coordinator — Onsite in LA (Temp-to-Hire)

Vaco; Los Angeles (CA); On-site; USD 36,000 - 37,000; Full time

Job summary

Vaco by Highspring in West Los Angeles, CA is seeking a Recruiting Coordinator to support a busy Talent Acquisition team. This onsite role focuses on administrative coordination, onboarding logistics, and candidate communications.

The ideal candidate will have 2+ years in a recruiting coordinator or administrative support role, with experience using Workday or similar ATS, plus strong Excel and PowerPoint skills.

Qualifications

• 2+ years in Recruiting Coordinator or administrative talent support role; no full-cycle recruiting experience
• Strong administrative and onboarding coordination experience
• Workday or similar ATS experience preferred
• Proficiency in Excel and PowerPoint
• Excellent organizational and communication skills
• Detail-oriented with strong follow-through

Responsibilities

• Coordinate and schedule high volumes of phone, virtual, and onsite interviews
• Manage complex calendars across recruiters and hiring managers
• Send interview confirmations, prep materials, and follow-up communications
• Maintain candidate records in Workday or similar ATS
• Track interview stages and update candidate statuses
• Post job openings and support administrative aspects of full-cycle recruiting
• Coordinate background checks and reference checks
• Assist with new hire paperwork and onboarding documentation
• Ensure smooth handoff from offer to start date
• Partner with HR to ensure compliance documentation is completed
• Create and update recruiting reports using Excel
• Develop presentations and recruiting updates in PowerPoint
• Support process improvements and documentation tracking
• Serve as a primary point of contact for candidates throughout the interview process
• Ensure timely communication and a professional, organized experience

Skills

Interview scheduling

High-volume coordination

Communication

Detail-oriented

Calendar management

Education

2+ years Recruiting Coordinator or administrative support experience

Tools

Workday

Excel

PowerPoint

Job description

Vaco by Highspring in West Los Angeles, CA is seeking a Recruiting Coordinator to support a busy Talent Acquisition team. This onsite role focuses on administrative coordination, onboarding logistics, and candidate communications.

The ideal candidate will have 2+ years in a recruiting coordinator or administrative support role, with experience using Workday or similar ATS, plus strong Excel and PowerPoint skills.