Recruiting Operations Associate

Career Group; New York (NY); Hybrid; USD 70,000 - 110,000; Full time

Job summary

Career Group is seeking a Recruiting Operations Associate to support the Recruitment Team, balancing high-volume coordination with strategic process innovations. This role acts as the operational backbone for the candidate journey.

The position is hybrid, located in Midtown East with an optional Westport, CT office. Typical hours are 8:30 AM–6:00 PM, with extended availability during peak cycles and opportunities to streamline pipelines and events.

Qualifications

• Bachelor’s degree and 5+ years of professional experience managing high-volume, complex operational workflows.
• Experience supporting talent acquisition or recruiting operations is a plus.
• Strong written and verbal communication with the ability to influence stakeholders.

Responsibilities

• Serve as the primary point of contact for candidates, guiding them from outreach to on-site visits and offers.
• continually evaluate talent pipelines and transform manual tasks into scalable workflows.
• Collaborate with hiring managers and business units to provide operational insights and strategy.
• Manage full-lifecycle interview scheduling and campus event logistics.
• Coordinate onboarding and ensure strong candidate engagement throughout the lifecycle.

Skills

High-volume coordination

Process improvement

Cross-functional collaboration

Communication skills

Strategic thinking

Adaptability

Event management

Education

Bachelor's degree

Job description

A leading global investment firm is seeking a Recruiting Operations Associate to support their Recruitment Team. This position serves as the operational backbone for the candidate journey, balancing high-volume coordination and logistics with long-term strategy and process innovation.

Location: Midtown East - Hybrid (2 days/week onsite)

*There is also the option to work from the Westport, CT office

Schedule: Standard hours 8:30 AM – 6:00 PM; extended availability required during peak recruitment cycles (Fall/Spring)

Key Responsibilities

• Candidate Experience & Communication: Serve as the primary point of contact for applicants, managing high-touch correspondence and guiding candidates seamlessly from initial outreach to onsite visits and offer stages.
• Process Systemization & Analysis: Continually evaluate talent pipelines, tracking event metrics and applicant data to transform manual tasks into repeatable, scalable workflows.
• Cross-Functional Collaboration: Participate in strategy sessions alongside hiring managers and business units, providing proactive input, feedback, and operational insights.
• Logistical Execution & Event Management: Manage full-lifecycle interview scheduling and oversee campus event planning, including venue coordination, attendee strategy, and collateral logistics.
• Onboarding & Talent Touchpoints: Coordinate new hire integration, oversee documentation, and ensure exceptional candidate engagement throughout every stage of the lifecycle.

Qualifications & Ideal Profile

• Education & Experience: Bachelor’s degree and 5+ years of professional experience managing high-volume, complex operational workflows (prior talent acquisition experience is a plus, but not required).
• Strategic Mindset: Beyond executing daily coordination, you possess the capacity to analyze big-picture challenges, spot inefficiencies early, and build scalable solutions.
• Adaptability & Resilience: Comfortable managing shifting priorities in a fast-paced environment with seasonal volume fluctuations.
• Communication & Intellectual Rigor: Exceptional written and verbal communication skills; thrives in a highly collaborative setting that values direct feedback and continuous improvement.

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