Recruiting Coordinator/ TA Coordinator

Insight Global; Phoenix (AZ); On-site; USD 45,000 - 65,000; Full time

Job summary

Insight Global seeks a detail‑oriented Talent Acquisition Coordinator to bridge Recruiters, HR, Hiring Managers, and Candidates through the hiring lifecycle. You will coordinate interviews, candidate communications, background checks, and onboarding while maintaining ATS records and generating reports.

The role requires strong organizational skills, excellent communication, and the ability to multitask in a fast-paced environment.

Qualifications

• 1+ year of experience in Talent Acquisition or Recruiting Coordination.
• Experience scheduling interviews and managing calendars.
• Experience with an Applicant Tracking System (ATS), preferably SAP SuccessFactors.
• Ability to track multiple candidates and hiring activities concurrently.
• Experience coordinating background checks, drug screens, and onboarding.
• Intermediate Excel skills and reporting experience.

Responsibilities

• Schedule interviews and manage candidate communications throughout the process.
• Initiate and track background checks, drug screens, and onboarding requirements.
• Maintain accurate records in the ATS and generate recruiting reports.
• Coordinate travel when needed and support day‑1 onboarding readiness.
• Collaborate with Recruiters, HR, Hiring Managers, and Candidates to ensure a smooth process.
• Ensure compliance with hiring and onboarding policies and timelines.

Skills

Interview scheduling

Calendar management

ATS experience

Excel reporting

Communication

Organization

Multitasking

Tools

SAP SuccessFactors

Job description

Job Description

The Talent Acquisition Coordinator serves as the operational bridge between Recruiters, Human Resources, Hiring Managers, and Candidates throughout the hiring lifecycle. This individual owns the coordination and administration of recruiting and onboarding activities, ensuring candidates progress smoothly from interview through Day 1. Daily responsibilities include scheduling interviews, managing candidate communications, initiating and tracking background checks, drug screens, physicals, and other pre-employment requirements, maintaining accurate records within the ATS, generating recruiting reports, and coordinating travel when needed. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while delivering an exceptional candidate experience and ensuring compliance with hiring and onboarding processes. This role is critical in keeping recruiters focused on hiring while ensuring HR and onboarding teams receive accurate and timely candidate information.

Skills and Requirements

• 1+ year of experience in Talent Acquisition, Recruiting Coordination, Human Resources, or Executive/Administrative Coordination
• Strong experience scheduling interviews and managing calendars through Outlook or similar platforms
• Experience working in an Applicant Tracking System (ATS), preferably SAP SuccessFactors
• Ability to track multiple candidates and hiring activities simultaneously
• Experience coordinating background checks, drug screens, physicals, and onboarding requirements
• Intermediate Excel skills and experience creating recruiting reports or tracking metrics
• Strong attention to detail, organization, and follow-through
• Excellent communication and interpersonal skills
• Ability to work in a fast-paced, deadline-driven environment and reprioritize based on business needs
• Mining, industrial, energy, oil & gas, or construction, skilled trades industry experience is a plus

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [e-mail].