Recruiting Coordinator — Remote-First Hiring

Roboflow; New York (NY); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Equity in the company

$4,000 travel stipend annually

$350 Productivity Stipend per month

Health insurance for you and family

Remote first and flexible schedule

Unlimited PTO with 2 weeks minimum

12 weeks parental leave

Job summary

Roboflow in New York City is seeking a Recruiting Coordinator to manage interview coordination across searches, ensure a fast, thoughtful candidate experience, and partner with the People team to move searches quickly.

You’ll be organized, communicative, and able to handle many moving parts while owning outcomes and maintaining high standards for process and candidate care. Relocation bonus is available for NYC moves, plus travel stipend and other benefits.

Qualifications

• You’re an organizer, communicator, and operator who thrives in fast moving, ambiguous environments.
• 1 to 3 plus years of recruiting coordination, talent coordination, People Operations, executive assistant, operations, or other high volume coordination experience
• Excellent written and verbal communication.
• Strong attention to detail and ability to manage many moving pieces without dropping balls
• Comfortable working across calendars, time zones, competing priorities, and last minute changes
• High ownership and follow through.
• Strong judgment around candidate experience, confidentiality, urgency, and internal communication
• Bias toward speed and clarity.
• Experience with ATS workflows or recruiting tools such as Ashby, Greenhouse, Lever, GoodTime, Calendly, or similar systems
• Comfortable creating lightweight processes without making things bureaucratic
• Curious about technology and excited to help build a company at the center of AI and computer vision
• Comfortable operating with autonomy and accountability

Responsibilities

• Own interview coordination across priority searches, including scheduling, rescheduling, calendar logistics, interviewer reminders, candidate communications, and follow ups
• Create a polished, responsive, and thoughtful candidate experience from first interview through final stage
• Partner with recruiters, hiring managers, and external search partners to keep active searches organized and moving quickly
• Maintain accurate candidate, job, stage, and interview data in Ashby
• Help prepare interview plans, candidate packets, scorecard reminders, hiring manager updates, and weekly search health materials
• Track recruiting process blockers, delayed feedback, scheduling issues, and next steps
• Support weekly search health meetings by helping prepare agendas, notes, action items, and follow ups
• Help create and improve recruiting workflows, templates, checklists, documentation, and reporting
• Support offer and onboarding logistics in partnership with the People team as needed
• Serve as a trusted operational partner to candidates, interviewers, recruiters, hiring managers, and company leaders

Skills

Organizational skills

Communication

Attention to detail

Time management

Autonomy

Ownership

Candidate experience

Tools

Ashby

Greenhouse

Lever

GoodTime

Calendly

Job description

Roboflow in New York City is seeking a Recruiting Coordinator to manage interview coordination across searches, ensure a fast, thoughtful candidate experience, and partner with the People team to move searches quickly.

You’ll be organized, communicative, and able to handle many moving parts while owning outcomes and maintaining high standards for process and candidate care. Relocation bonus is available for NYC moves, plus travel stipend and other benefits.