Recruiting Coordinator

UNKNOWN; Oregon; Hybrid; USD 30,000 - 41,000; Full time

Job summary

Bilgewater Group, a Chicago-based diversified services company, is seeking a Recruiting Coordinator to support day-to-day hiring activities. You will coordinate interviews, communicate with candidates, maintain applicant information, and collaborate with hiring managers to keep recruitment moving smoothly.

The role offers a remote working environment with responsibilities across coordinating meetings, updating records, and preparing recruitment materials.

Qualifications

• Experience in recruiting, HR, administration, customer service, or a similar role.
• Strong organization and attention to detail.
• Professional written and verbal communication skills.
• Able to manage schedules, candidate information, and multiple priorities.
• Legally authorized to work in the United States.

Responsibilities

• Coordinate interviews and recruiting-related meetings.
• Communicate with candidates throughout the hiring process.
• Maintain accurate candidate and recruiting records.
• Post and update job openings as needed.
• Support hiring managers with interview scheduling and follow-ups.
• Prepare recruiting documents and hiring materials.
• Track candidate progress and outstanding recruitment tasks.

Skills

Organization

Communication skills

Time management

Work authorization

Tools

Microsoft Office

Google Workspace

Job description

Bilgewater Group is a Chicago-based diversified services company founded in 2003. We operate across two core divisions: food service and care.

Our food service division manages a network of quick-service and counter-service locations across the greater Chicagoland area, serving thousands of customers every day at high-traffic venues, including commercial districts, transit hubs, and retail centers.

ABOUT THE ROLE

We are looking for a Recruiting Coordinator to support the day-to-day hiring process and help keep recruiting activities organized. You will coordinate interviews, communicate with candidates, maintain applicant information, and work with hiring managers to keep the recruitment process moving smoothly.

WHAT YOU WILL DO

• Coordinate interviews and recruiting-related meetings
• Communicate with candidates throughout the hiring process
• Maintain accurate candidate and recruiting records
• Post and update job openings as needed
• Support hiring managers with interview scheduling and follow-ups
• Prepare recruiting documents and hiring materials
• Track candidate progress and outstanding recruitment tasks

WHAT WE ARE LOOKING FOR

• Previous experience in recruiting, HR, administration, customer service, or a similar role
• Strong organization and attention to detail
• Professional written and verbal communication skills
• Comfortable managing schedules, candidate information, and multiple priorities
• Proficiency with Microsoft Office or Google WorkspaceComfortable working independently in a remote environment
• Reliable internet connection and workspace
• Legally authorized to work in the United States

NICE TO HAVE

• Previous recruiting coordination or talent acquisition experience
• Familiarity with applicant tracking systems (ATS)
• Experience scheduling interviews and communicating with candidates
• Background in high-volume or multi-location recruiting

COMPENSATION

$22–$30 per hour, depending on experience and qualifications.

HIRING PROCESS

Application Review → Initial Conversation → Interview → Offer

EQUAL OPPORTUNITY

Bilgewater Group is an equal opportunity employer. We are committed to providing a workplace free from discrimination and value a diverse team with different backgrounds, experiences, and perspectives.

Salary Range: USD (gross, annually)