Recruiting Coordinator: Fast-Growth Talent Ops (Hybrid)

Harvey AI; New York (NY); Hybrid; USD 80,000 - 100,000; Full time

Job summary

Harvey AI is seeking a Recruiting Coordinator to support rapid hiring across the business. You will own end-to-end interview coordination, candidate communications, and scheduling logistics in a fast-scaling office and globally with the Talent team.

You will partner with recruiters and hiring managers in a hybrid environment, ensuring timely, respectful candidate interactions and a smooth interview process. This role is ideal for highly organized operators.

Qualifications

• 1–3+ years of experience in recruiting coordination, executive assistance, or a similar fast-paced operational role.
• Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities and competing deadlines simultaneously.
• Strong written and verbal communication skills, with a candidate-first mindset and the ability to represent Harvey's brand to external audiences.
• Comfort working in a hybrid environment and adapting quickly to shifting priorities in a high-growth setting.
• Experience with applicant tracking systems (e.g., Greenhouse) and modern scheduling tools.
• A proactive, solutions-oriented approach with a bias toward action and continuous improvement.

Responsibilities

• Own end-to-end interview scheduling and coordination for roles across the G&A, GTM, and Engineering, Product, and Design, ensuring a smooth and timely process.
• Serve as the primary point of contact for candidates throughout the interview lifecycle, delivering an exceptional and on-brand experience.
• Partner with recruiters and hiring managers to manage interview logistics, panel selection, calendar coordination, and candidate communications.
• Maintain and continuously improve scheduling workflows, documentation, and coordination processes to support team efficiency and accuracy.
• Support onboarding logistics and broader talent operations projects as the operations team scales.

Skills

Organizational skills

Communication

Applicant tracking systems (Greenhouse

Tools

Greenhouse ATS

Job description

Harvey AI is seeking a Recruiting Coordinator to support rapid hiring across the business. You will own end-to-end interview coordination, candidate communications, and scheduling logistics in a fast-scaling office and globally with the Talent team.

You will partner with recruiters and hiring managers in a hybrid environment, ensuring timely, respectful candidate interactions and a smooth interview process. This role is ideal for highly organized operators.