Recruiting Coordinator: Elevate Hiring, Candidate Experience

Transwest; Brighton (CO); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Life (Voluntary) and Disability

401(K) with company match

HSA and/or FSA

Paid Time Off, Sick Time, and Holidays

Employee Car Discount Program

Job summary

Transwest is seeking a Recruiting Coordinator to support the recruiting team by coordinating hiring activities and maintaining candidate records.

The role involves managing administrative steps, coordinating pre-employment requirements, and ensuring a positive candidate experience from application through day one. Learn recruitment best practices and grow in talent acquisition with this opportunity.

Qualifications

• High school diploma or equivalent required; college degrees preferred.
• Experience in administrative support, recruiting coordination, HR, or customer service preferred.
• Strong organizational skills and attention to detail; ability to manage multiple priorities and deadlines.
• Clear written and verbal communication; professional, service-oriented approach.
• Ability to communicate effectively with candidates, hiring managers, vendors, and team members.
• Proficiency with email, spreadsheets, word processing, and standard office applications.
• Ability to learn ATS, HR platforms, and pre-employment screening systems; Paylocity preferred.
• Ability to handle sensitive information with discretion and maintain accurate records.
• Strong follow-through and judgment in escalation needs.
• Interest in learning recruitment best practices and developing a career in talent acquisition.

Responsibilities

• Maintain accurate and current candidate profiles in the ATS, including uploading assessments and updating statuses.
• Provide weekly status updates to hiring managers for each open requisition.
• Review feedback and interview notes, update statuses, and send timely rejections.
• Serve as first point of contact for recruiting calls; answer routine questions.
• Support planning and execution of job fairs and recruiting events; coordinate follow-ups.
• Coordinate pre-employment screenings (background checks, drug screens, MVRs, physicals).
• Provide screening instructions and monitor completion and results.
• Escalate screening concerns to the recruiter or HR as needed.
• Track new hire readiness and communicate outstanding requirements to recruiters.
• Verify first-day logistics with new hires (arrival time, location, contact).
• Code recruiting invoices accurately and route for approval.
• Protect confidentiality of candidate information and records.
• Assist with projects to improve recruiting efficiency and candidate experience.

Skills

Organizational skills

Communication

Attention to detail

Office software

HR systems

Paylocity

Multitasking

Customer service

Education

High school diploma

College degree preferred

Tools

Applicant Tracking System

HR platforms

Pre-employment screening systems

Paylocity

Job description

Transwest is seeking a Recruiting Coordinator to support the recruiting team by coordinating hiring activities and maintaining candidate records.

The role involves managing administrative steps, coordinating pre-employment requirements, and ensuring a positive candidate experience from application through day one. Learn recruitment best practices and grow in talent acquisition with this opportunity.