HR Coordinator/Recruiting Coordinator

Transwest; Brighton (CO); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Life (Voluntary) and Disability

401(K) with company match

HSA and/or FSA

Paid Time Off, Sick Time, and Holidays

Employee Car Discount Program

Job summary

Transwest is seeking a Recruiting Coordinator to support the recruiting team by coordinating hiring activities and maintaining candidate records.

The role involves managing administrative steps, coordinating pre-employment requirements, and ensuring a positive candidate experience from application through day one. Learn recruitment best practices and grow in talent acquisition with this opportunity.

Qualifications

• High school diploma or equivalent required; college degrees preferred.
• Experience in administrative support, recruiting coordination, HR, or customer service preferred.
• Strong organizational skills and attention to detail; ability to manage multiple priorities and deadlines.
• Clear written and verbal communication; professional, service-oriented approach.
• Ability to communicate effectively with candidates, hiring managers, vendors, and team members.
• Proficiency with email, spreadsheets, word processing, and standard office applications.
• Ability to learn ATS, HR platforms, and pre-employment screening systems; Paylocity preferred.
• Ability to handle sensitive information with discretion and maintain accurate records.
• Strong follow-through and judgment in escalation needs.
• Interest in learning recruitment best practices and developing a career in talent acquisition.

Responsibilities

• Maintain accurate and current candidate profiles in the ATS, including uploading assessments and updating statuses.
• Provide weekly status updates to hiring managers for each open requisition.
• Review feedback and interview notes, update statuses, and send timely rejections.
• Serve as first point of contact for recruiting calls; answer routine questions.
• Support planning and execution of job fairs and recruiting events; coordinate follow-ups.
• Coordinate pre-employment screenings (background checks, drug screens, MVRs, physicals).
• Provide screening instructions and monitor completion and results.
• Escalate screening concerns to the recruiter or HR as needed.
• Track new hire readiness and communicate outstanding requirements to recruiters.
• Verify first-day logistics with new hires (arrival time, location, contact).
• Code recruiting invoices accurately and route for approval.
• Protect confidentiality of candidate information and records.
• Assist with projects to improve recruiting efficiency and candidate experience.

Skills

Organizational skills

Communication

Attention to detail

Office software

HR systems

Paylocity

Multitasking

Customer service

Education

High school diploma

College degree preferred

Tools

Applicant Tracking System

HR platforms

Pre-employment screening systems

Paylocity

Job description

Description

The Recruiting Coordinator supports Transwest’s recruiting team by coordinating hiring activities, maintaining accurate candidate records, and providing timely communication to candidates and hiring managers. This position manages administrative steps throughout the hiring process, coordinates pre-employment requirements, and helps ensure a positive candidate experience from application through the first day of employment. This role offers opportunities to learn recruitment best practices and develop skills for continued growth in talent acquisition.

Essential Duties

• Maintain accurate and current candidate profiles in the applicant tracking system, including uploading completed assessments, documenting activity, and updating candidate statuses.
• Provide weekly status updates to hiring managers for each open requisition, communicating candidate progress, outstanding items, and next steps.
• Review hiring manager feedback and interview notes, update candidate statuses, and send timely rejection communications following hiring decisions.
• Serve as the first point of contact for incoming recruiting calls, answer routine questions, and elevate inquiries to the appropriate recruiter.
• Support the planning and execution of job fairs and other recruiting events, including preparing materials, attending events, and coordinating candidate follow-up.
• Coordinate required pre-employment screenings, including background checks, drug screens, motor vehicle records, and physical examinations.
• Provide candidates with screening instructions, monitor completion and results, and follow up on outstanding requirements.
• Escalate screening concerns, discrepancies, or delays to the appropriate recruiter or HR representative for review.
• Track new hire readiness and communicate outstanding requirements to recruiters and hiring managers.
• Verify that hiring managers have contacted new hires with first-day logistics, including arrival time, reporting location, and point of contact.
• Code recruiting-related invoices accurately and route them for approval and processing.
• Protect the confidentiality of candidate information, assessment results, and pre-employment records.
• Learn recruitment best practices and assist with projects that improve recruiting efficiency, communication, and the candidate experience.
• Perform other duties as assigned.

Requirements

Education, Experience, Knowledge & Skills

• High school diploma or equivalent required. College degrees preferred.
• Previous experience in administrative support, recruiting coordination, human resources, or customer service preferred.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and meet deadlines.
• Clear written and verbal communication skills and a professional, service-oriented approach.
• Ability to communicate effectively with candidates, hiring managers, vendors, and team members.
• Proficiency with email, spreadsheets, word processing, and other standard office applications.
• Ability to learn applicant tracking systems, HR platforms, and pre-employment screening systems; experience with Paylocity preferred.
• Ability to handle sensitive information with discretion and maintain accurate records.
• Strong follow-through and judgment in recognizing when an issue requires escalation.
• Interest in learning recruitment best practices and developing a career in talent acquisition.

Working Conditions

• Work is performed primarily in a professional office environment and requires frequent sitting while using computers, telephones, and other standard office equipment.
• Requires the ability to accurately review, interpret, and process written materials, electronic information, data, and computer-based content.
• Frequent verbal and written communication is required through in-person interactions, telephone conversations, virtual meetings, and electronic communications.
• Frequent repetitive use of hands, wrists, and fingers is required for keyboarding, writing, data entry, and handling documents and office equipment.
• Requires manual dexterity to grasp, handle, pinch, and manipulate files, records, supplies, and office equipment.
• Occasional standing, walking, reaching, bending, stooping, crouching, kneeling, and climbing stairs may be required to access materials, attend meetings, and perform assigned duties.
• Occasional lifting, carrying, pushing, pulling, and moving of office supplies, files, records, and equipment weighing up to 20 pounds may be required; use of a ladder or step stool is rare.
• Reasonable accommodation may be provided to enable qualified individuals with disabilities to perform the essential functions of the position.

Transwest Benefits

• Medical, Dental, and Vision Insurance
• Life (Voluntary and Employer Paid) and Disability Insurance
• 401(K) with company match beginning with your first contribution.
• HSA and/or FSA, as applicable
• Paid Time Off, Sick Time, and Company Paid Holidays
• Employee Car Discount Program

Job Details

• Type: Salary
• Compensation Range: $50,000 - $60,000
• Reports to: Recruiting Manager
• Shift: 1st
• Closing Date: open until filled