Recruiting Coordinator (Contract)

Fireworks AI; United States; On-site; USD 52,000 - 78,000; Full time

Job summary

Fireworks AI is seeking a highly organized Recruiting Coordinator to own end-to-end interview coordination and ensure a smooth recruiting process as we scale. You will manage scheduling for all roles, including technical rounds, serve as the primary candidate contact, and lead onsite logistics while maintaining meticulous ATS data and compliance.

In this fast-paced role, you will collaborate with recruiters, hiring managers, and interviewers to align readiness and timelines, create process

Qualifications

• 2 years of experience with scheduling tools, calendar management, or ATS systems (Ashby preferred).
• Experience supporting technical recruiting processes and familiarity with technical interview formats (coding exercises, take-home challenges, technical screens, system design).

Responsibilities

• Own end-to-end interview scheduling for all roles, including technical rounds and take-home assignments.
• Serve as the primary candidate point of contact with clear, timely communication.
• Lead onsite interview logistics, including room setup, interviewer prep, and candidate hosting.
• Maintain accurate ATS data, including status updates, tagging, documentation, and requisition cleanup.
• Support compliance, data accuracy, and consistent record keeping.
• Create and update process guides, checklists, and templates.
• Partner with recruiters to streamline workflows and improve recruiting operations.
• Assist with logistics, materials, and follow-ups for recruiting events.
• Collaborate with hiring managers and interviewers to ensure alignment and readiness.
• Support additional recruiting and people operations tasks as needed in a fast-paced environment.

Skills

Scheduling tools

Calendar management

ATS systems

Candidate communication

Attention to detail

Proactive problem-solving

Tools

Ashby

Job description

• We’re looking for a highly organized, detail-oriented Recruiting Coordinator who will take full ownership of our end-to-end interview coordination and play a critical role in keeping our recruiting engine running smoothly as we scale.
• This role is perfect for someone who thrives in fast-paced environments, is exceptionally proactive in communication, and takes pride in delivering an outstanding candidate experience while ensuring operational excellence behind the scenes
• Own end-to-end interview scheduling for all roles, including technical rounds and take-home assignments
• Serve as the primary candidate point of contact with clear, timely communication
• Lead onsite interview logistics, including room setup, interviewer prep, and candidate hosting
• Monitor communication from candidates and interviewers and act quickly to keep processes moving
• Maintain accurate ATS data, including status updates, tagging, documentation, and requisition cleanup
• Support compliance, data accuracy, and consistent record keeping
• Create and update process guides, checklists, and templates
• Partner with recruiters to streamline workflows and improve recruiting operations
• Assist with logistics, materials, and follow-ups for recruiting events
• Collaborate with hiring managers and interviewers to ensure alignment and readiness
• Support additional recruiting and people operations tasks as needed in a fast-paced environment

• Comfort in fast-changing environments with multiple priorities in motion
• Strong attention to detail
• High responsiveness and urgency - you act immediately on scheduling needs; deadlines are "now/asap"
• Proactive problem-solver who anticipates issues before they occur
• Clear, confident communicator who can coordinate across candidates, recruiters, and hiring teams
• Extreme ownership mindset - full responsibility for schedules, communications, and outcomes
• 2 years of experience with scheduling tools, calendar management, or ATS systems (Ashby preferred)
• Experience supporting technical recruiting processes and familiarity with common technical interview formats (coding exercises, take-home challenges, technical screens, and system design rounds)