Recruiting Coordinator: Candidate Experience & Hiring Ops

Rillet; New York (NY); Hybrid; USD 90,000 - 110,000; Full time

Benefits offered by this job

Equity

Benefits package

Team events

Competitive pay

Job summary

Rillet is seeking a Recruiting Coordinator to manage end-to-end interview scheduling and the candidate experience. You’ll keep recruiting systems accurate, collaborate with recruiters and hiring managers, and help scale recruiting workflows in a fast-moving startup environment.

Based in NYC/SF areas with a hybrid in-office requirement, you’ll navigate time zones and high-volume candidates while maintaining clear, timely communication and efficient processes.

Qualifications

• 1–3 years of recruiting coordination or similar high-volume operations experience.
• Highly organized, responsive, and detail-oriented, with the ability to manage a lot of moving pieces without losing track of what matters.
• High ownership and strong judgment. You’re comfortable making decisions, solving problems, and moving things forward without waiting for perfect direction.
• Comfortable working in a modern ATS and interested in building efficient, reliable recruiting operations. Experience with Ashby is a strong plus
• A warm, clear communicator who builds trust with candidates, recruiters, hiring managers, and executives
• Adaptable, proactive, and calm under pressure, especially when priorities change or something unexpected comes up

Responsibilities

• Own end-to-end interview scheduling across functions, time zones, and complex interview loops, including reschedules, last-minute changes, and high-priority candidates
• Own the candidate experience from scheduling through final decision, making sure communication is timely, thoughtful, and nothing falls through the cracks
• Keep our recruiting systems accurate and reliable, including ATS data, pipelines, interview materials, candidate communications, and offer logistics
• Partner closely with recruiters and hiring managers to anticipate bottlenecks, solve problems quickly, and keep hiring processes moving
• Improve how we operate as we scale by spotting recurring issues, building better workflows, and creating structure where it doesn’t yet exist

Skills

Recruiting coordination

High-volume operations

Organizational skills

Decision-making

Communication

Tools

Ashby ATS

Job description

Rillet is seeking a Recruiting Coordinator to manage end-to-end interview scheduling and the candidate experience. You’ll keep recruiting systems accurate, collaborate with recruiters and hiring managers, and help scale recruiting workflows in a fast-moving startup environment.

Based in NYC/SF areas with a hybrid in-office requirement, you’ll navigate time zones and high-volume candidates while maintaining clear, timely communication and efficient processes.