Recruiting Operations Coordinator for a Fast-Paced Startup

Rillet; San Francisco (CA); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Equity

Benefits

Job summary

Rillet, a fast-growing ERP for finance teams, is seeking a Recruiting Coordinator to manage interview scheduling across time zones and teams. You’ll move interviews, inform candidates, and keep our recruiting systems running smoothly.

If you excel at high-volume, ambiguous environments, you thrive here. You’ll partner with recruiters and hiring managers, deliver timely communications, and help scale our hiring processes while working from our NYC or SF office.

Qualifications

• 1–3 years of recruiting coordination or similar high-volume operations experience.
• Highly organized, responsive, and detail-oriented, with the ability to manage a lot of moving pieces without losing track of what matters.
• High ownership and strong judgment. You’re comfortable making decisions, solving problems, and moving things forward without waiting for perfect direction.
• Comfortable working in a modern ATS and interested in building efficient, reliable recruiting operations. Experience with Ashby is a strong plus.
• A warm, clear communicator who builds trust with candidates, recruiters, hiring managers, and executives.
• Adaptable, proactive, and calm under pressure, especially when priorities change or something unexpected comes up

Responsibilities

• Own end-to-end interview scheduling across functions, time zones, and complex interview loops, including reschedules, last-minute changes, and high-priority candidates
• Own the candidate experience from scheduling through final decision, making sure communication is timely, thoughtful, and nothing falls through the cracks
• Keep our recruiting systems accurate and reliable, including ATS data, pipelines, interview materials, candidate communications, and offer logistics
• Partner closely with recruiters and hiring managers to anticipate bottlenecks, solve problems quickly, and keep hiring processes moving
• Improve how we operate as we scale by spotting recurring issues, building better workflows, and creating structure where it doesn’t yet exist

Skills

Highly organized

Detail-oriented

Strong judgment

Clear communicator

Adaptable

Calm under pressure

Tools

Ashby

Job description

Rillet, a fast-growing ERP for finance teams, is seeking a Recruiting Coordinator to manage interview scheduling across time zones and teams. You’ll move interviews, inform candidates, and keep our recruiting systems running smoothly.

If you excel at high-volume, ambiguous environments, you thrive here. You’ll partner with recruiters and hiring managers, deliver timely communications, and help scale our hiring processes while working from our NYC or SF office.