Recruiting Coordinator at Stefanini

Wayne State University; Marion (NC); Hybrid; USD 40,000 - 60,000; Full time

Job summary

Wayne State University is looking for a Recruiting Coordinator in Marion, NC, to enhance the hiring process by managing logistics and ensuring a smooth candidate experience. This hybrid role combines onsite and remote work, and requires exceptional communication and organizational skills.

The successful candidate will have a bachelor’s degree preferred and at least one year of coordination experience. Proficiency in tools like Outlook and Workday is preferred. Join our dynamic talent acquisition team!

Qualifications

• 1+ years of experience in a coordination role.
• Experience with complex or volume scheduling.
• Human Resources experience preferred.

Responsibilities

• Secure interview availability and respond to queries.
• Schedule and confirm interviews, arrange travel and logistics.
• Support candidates through post-offer processes.
• Participate in continuous improvement projects.

Skills

Communication skills

Organizational skills

Multi-tasking

Attention to detail

Relationship building

Education

Bachelor's degree preferred

Tools

Outlook

Excel

Word

PowerPoint

Workday

Job description

Location: Marion, NC /Round Lake, IL (Hybrid 3 days onsite and 2 days remote)

Shift: 1st Shift (8:00 AM to 5:00 PM)

You are the go-to person for our recruiters, candidates and hiring managers, focused on supporting hiring activities, playing a pivotal role in delivering an amazing experience. You'll thrive in a fast-paced environment, you're super organized, proactive and outcome oriented. This means you're also phenomenal at multi-tasking, with high attention to detail. And you're definitely someone that loves talking to people!

Your day will center around ensuring all logistical and administrative aspects of recruiting and onboarding are delivered with precision (and a smile). You'll be in sync with your recruiters to achieve seamless handoffs, acting with urgency to navigate and resolve challenges. You'll work well alongside your teammates independently and your positive engagement with others will ensure great experience for everyone involved.

Key accountabilities will range from managing interview requests, to facilitating candidate travel or jumping in to proactively assist your recruiters and hiring managers. You'll own expertly leading and supporting candidates through post offer processes efficiently and effectively, right through to their first day. You'll be an outstanding communicator, skilled at establishing effective relationships. As a Recruiting Coordinator, you're an integral part of the success of the team!

You'll benefit from being part of a fantastic, global Talent Acquisition organization, with diverse and experienced professionals. We'll support your development and will provide you with access to tools, technology, and training to help advance your career. We value speed, simplicity, courage, and collaborating as one team. We offer autonomy with accountability, and you'll be a key member of the local HR team.

Responsibilities:

• Work with hiring team and candidates to secure interview availability and respond to queries.
• Using relevant tools and systems to accurately schedule and confirm interviews, book meeting rooms, arrange travel and supporting logistics.
• Actively contributes to a first-class experience and be the face of the client when meeting and greeting candidates.
• Play a lead role in supporting candidates to navigate through post-offer processes including background checks.
• Participate in continuous improvement projects.
• Bachelor's degree is preferred with 1 or more years of experience in a coordination role, ideally within an onsite or in-house team.
• Experience with complex or volume scheduling.
• Users of Outlook, Excel, Word, PowerPoint, and Workday preferred.
• Capability to interact with people at all levels, with a focus on building high-quality relationships.
• Ability to manage and prioritize a high volume of requests in a fast-paced environment and provide remote support.
• Experience within Human Resources preferred.