Recruiting Coordinator 3

Dexian; Chillicothe (IL); On-site; USD 52,000 - 56,000; Full time

Job summary

Dexian in Chillicothe, IL is seeking a Recruiting Coordinator to provide administrative and operational support across the recruitment and onboarding lifecycle, ensuring compliance with guidelines. You will schedule interviews, coordinate with sourcers, hiring managers and Recruiters, and handle pre‑hire tasks such as background checks and new‑hire record setup in Taleo/PeopleSoft/Workday.

Strong English communication, multitasking ability, and attention to detail are essential in this 100%

Qualifications

• Excellent verbal and written English communication.
• Intermediate knowledge of MS Office and recruitment software (Taleo, PeopleSoft, Workday).
• Ability to multitask in a matrixed team with high attention to detail.
• Ability to meet SLAs and manage tasks on time.
• Self-motivated, team player with ability to manage multiple stakeholders.
• College or university degree and/or equivalent experience.
• 5–7 years of recruitment/HR experience and volume hiring leadership for 5+ resources.

Responsibilities

• Provide administrative assistance to the recruiting team including generating required letters and documentation for prospective candidates and scheduling interviews.
• Assist and coordinate the recruiting activities among the assigned Sourcers, Hiring Managers and Recruiters.
• Assist in interview scheduling with the hiring managers or administrative assistants.
• Schedule interviews with the prospective candidates.
• Send interview information to candidates and hiring managers.
• Oversee/coordinate background/reference check process, security clearances and other pre-hire/transfer activities.
• Assist in execution of all pre-hire activities including collection of documents.
• Support gathering data required to create new hire record and update recruitment applications (Taleo/PeopleSoft) as required to prepare record for submission to HR Shared Services.
• Ensure day one paperwork and documentation required for creation of personnel files is collected and forwarded to group responsible for document management.

Skills

MS Office

Organization

Communication

Education

Masters degree

Tools

Workday

Beamery

First Advantage

SafetyFirst

Concur

Job description

Daily Schedule Start 7-8:30am End 3-4:30pm (pending start time)

Pay Range: $25-27/hr

Job Description

When you are a Recruiting Coordinator, you will provide administrative/operational support throughout the recruitment and on-boarding lifecycle in accordance with the recruiting guidelines, policies and regulatory requirements for the applicable region and business.

Job Duties/Responsibilities may include, but are not limited to:

• Provide administrative assistance to the recruiting team including generating required letters and documentation for prospective candidates and scheduling interviews.
• Assist and coordinate the recruiting activities among the assigned Sourcers, Hiring Managers and Recruiters.
• Assist in interview scheduling with the hiring managers or administrative assistants.
• Schedule interviews with the prospective candidates.
• Send interview information to candidates and hiring managers.
• Oversee/coordinate background/reference check process, security clearances and other pre-hire/transfer activities.
• Assist in execution of all pre-hire activities including collection of documents.
• Support gathering data required to create new hire record and update recruitment applications (Taleo/PeopleSoft) as required to prepare record for submission to HR Shared Services.
• Ensure day one paperwork and documentation required for creation of personnel files is collected and forwarded to group responsible for document management.

Required Qualifications

• Excellent communication skills (both verbal and written) in English
• Intermediate knowledge of working with web/computer-based applications (MS Office) required to perform the tasks in recruitment related applications such as Taleo, PeopleSoft, Workday, etc.
• Ability to multi-task effectively in a matrixed team, high attention to detail, and the ability to think critically.
• Ability to complete tasks on time as per defined Service Level Agreements (SLA's).
• Self motivated, an excellent team player with the ability to manage multiple stakeholders.
• College or university degree and/or equivalent experience
• 5-7 year of recruitment/human resources job related experience and volume hiring experience and managing a delivery organization with 5 or more resources will be a definite advantage.

Desired Qualifications

• Knowledge of at least one additional local language as applicable for span of support
• Familiar with company policies and procedures with a strong department background
• Able to build strong relationships with various stakeholders

Typical task breakdown

Interview scheduling 50%, background check/drug screen/COPA administration 30%, relocation/candidate travel administration 10%, 10% other

Interaction with team

• Highly collaborative with direct team and hiring managers
• Supports local team of 6, primary focus on 3 of them.

Work environment

• 100% office
• Years of experience: 5-7
• Degree requirement: none preferred to have at least associates degree
• Do you accept internships as job experience: yes
• Are there past or additional job titles or roles that would provide comparable background to this role: administrative/executive assistant, office manager, recruiters

Top 3 Skills

• MS Office, Organization, communication

Additional Technical Skills (Required)

• Workday, Beamery, First Advantage, SafetyFirst, Concur Soft Skills (Required)
• Self-motivated, Organization, Communication, ability to prioritize, adaptable/flexible (Desired)
• Masters degree, only entry level type work

Company Overview

Dexian stands at the forefront of Talent + Technology solutions with a presence spanning more than 70 locations worldwide and a team exceeding 10,000 professionals. As one of the largest technology and professional staffing companies and one of the largest minority-owned staffing companies in the United States, Dexian combines over 30 years of industry expertise with cutting-edge technologies to deliver comprehensive global services and support.

Dexian connects the right talent and the right technology with the right organizations to deliver trajectory-changing results that help everyone achieve their ambitions and goals. To learn more, please visit https://dexian.com/.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.