Recruiting Coordinator 4

Dexian; Lafayette (IN); On-site; USD 34,440 - 38,572; Full time

Job summary

Dexian in Lafayette, IN is hiring a Recruiting Coordinator 4 to support the talent acquisition team. The role focuses on scheduling interviews, coordinating logistics for onsite and virtual meetings, and maintaining candidate records during a 6-month term in an office setting.

The candidate should have high school or equivalent, strong English communication, and experience with ATS systems and MS Office. This position offers a competitive hourly pay range with standard 8–5 hours and flexibility

Qualifications

• High School diploma or equivalent required.
• Excellent communication skills (verbal and written) in English.
• Interview/Meeting scheduling experience.
• Intermediate knowledge of MS Office Suite, Teams, SharePoint; able to multi-task in a matrixed team.

Responsibilities

• Provide administrative assistance to the recruiting team for day-to-day operations.
• Maintain pre-hire employee personnel files and records; ensure data entry for applicant tracking and audits.
• Serve as a point of contact for interviews; assist candidates and hiring managers with scheduling onsite and virtual interviews.
• Coordinate interview information between hiring managers and candidates, including emails, invites, and room bookings.
• Maintain interview documentation including schedules, records, and consensus forms.
• Create and distribute employment-related correspondence; assist with background checks and medical assessments.
• Partner with HR to check rehire-eligibility of former agency workers.

Skills

Meeting scheduling

MS Office

ATS experience

Communication skills

Education

High School diploma or equivalent

Tools

Workday

Taleo

Greenhouse

ICIMS

Job description

Job Title - Recruiting Coordinator 4

Estimated Start Date 17 August 2026

Building Location - Lafayette IN

Daily Schedule 8-5 typical hours, ( flexible with starting time )

Estimated Duration 6 months

Pay Range: $25-28/hr

Job Description

The Recruiting Coordinator supports the talent acquisition team by managing recruitment interview processes such as scheduling communication and scheduling logistics.

They ensure smooth customer experience for both our candidates and our hiring teams while maintaining high standards of compliance.

Responsibilities

• Provide administrative assistance to the recruiting team to assist in the general day-to-day operations of the talent acquisition team.
• Assisting the Talent Acquisition team in the maintenance of all pre-hire employee personnel files and records ensuring timely and accurate data entry for applicant tracking and audits.
• Serve as a point of contact for all interviews, assisting candidates and hiring managers in the scheduling of onsite and virtual interviews.
• Coordinate interview information between hiring managers and candidates, including sending confirmation emails, outlook invites and booking rooms.
• Maintain interview documentation including interview schedules, historical interview records, and collection of consensus forms.
• Creating and distributing employment-related correspondence, including Interview standards, orientation materials, assisting in initiating and monitoring background checks, drug screenings, and medical assessments.
• Partner with HR and Hiring teams to check on the rehire-eligibility of former agency workers.

Required Qualifications

• High School diploma or equivalent required
• Excellent communication skills (both verbal and written) in English
• Interview/Meeting scheduling experience
• Intermediate knowledge of working with web/computer-based applications (MS Office Suite, Teams, SharePoint) Ability to multi-task effectively in a matrixed team, high attention to detail, and the ability to think critically.
• Ability to complete tasks on time as per defined Service Level Agreements (SLA's).

Preferred Qualifications

• Experience scheduling high volume interviews, meetings, or events.
• Experience with ATS systems preferred (Workday, Taleo, Greenhouse, ICIMS etc.)

Position's Contributions to Work Group

• - This position supports the talent acquisition team at the Large Engine Center.
• They will be tasked with interview coordination and some administrative tasks.

Typical task breakdown

• - Coordination of large volume interviews.
• Coordinating interview schedules with the business and the candidates and ensuring candidates have interview preparation and the business has interview documentation and support.
• - This will also involve coordinating with our security teams and welcome center teams to ensure availability of interview space and ensuring a welcoming experience when they come onsite.

Interaction with team

- This person will collaborate with the TA team, the business and candidates daily and solve complex scheduling issues while ensuring we are hitting our interview targets .

Team Structure

- My team consists of 4 recruiters and myself (one of which is a hybrid recruiter/coordinator whom this person will be taking over the coordination tasks from)

Work environment

Office environment - potential to need PPE gear ( glasses and ear plugs)

Performance indicators Education & Experience Required

• - Years of experience: 8+ - Degree requirement: Highschool or equivalent
• - Master's and above overqualified - Bachelor's will only need 4 years of experience
• - Do you accept internships as job experience: Yes
• - Are there past or additional job titles or roles that would provide comparable background to this role: TA coordinator, Administrative Assistant, Office Assistant

Top 3 Skills

• - Meeting/Scheduling experience
• - MS office suite
• - ATS or Recruiting team experience would be a huge plus.

Additional Technical Skills (Required)

• - MS suite (Desired)
• - ATS experience Soft Skills
• - Must be okay with fast paced environments
• - Strong team environment, must be able to work in a team dynamic where they have many people they are supporting.

Dexian stands at the forefront of Talent + Technology solutions with a presence spanning more than 70 locations worldwide and a team exceeding 10,000 professionals. As one of the largest technology and professional staffing companies and one of the largest minority-owned staffing companies in the United States, Dexian combines over 30 years of industry expertise with cutting-edge technologies to deliver comprehensive global services and support.

Dexian connects the right talent and the right technology with the right organizations to deliver trajectory-changing results that help everyone achieve their ambitions and goals.To learn more, please visit https://dexian.com/.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.