Recruiting Coordinator (2224)

DRB Enterprises LLC; Rockville (MD); On-site; USD 42,000 - 62,000; Full time

Job summary

DRB Enterprises LLC is seeking an HR Administrative Assistant to support recruiting and organizational goals in Rockville, MD. You will manage candidate progress, coordinate with hiring managers, and ensure proper documentation and IT setup for new hires.

The role requires familiarity with recruitment processes, ATS systems, and a strong customer-service mindset with excellent time management. This on-site position offers opportunities to collaborate across departments and support a growing team.

Qualifications

• Minimum 2 years of administrative experience.
• Familiarity with recruitment principles and processes.
• Ability to learn ATS and other HR software with limited oversight.
• Provide high level of customer service to internal and external candidates.
• Must be organized with strong time management.
• Polished, tactful communicator; punctual and professional.
• Exemplary attendance record.

Responsibilities

• Act as employee advocate and company representative balancing policy, process, and culture with employee needs.
• Manage candidate progress during pre-hire and post-hire portions of recruiting lifecycle.
• Maintain contact with hiring managers to track candidate progress in ATS.
• Communicate status changes to candidates and answer inquiries about the hiring process.
• Arrange assessments for applicants as requested.
• Order background, credit, and motor vehicle checks and review results for eligibility.
• Ensure divisions use current new hire documents.
• Coordinate with IT to order and deliver required equipment and software by start date.
• Compile reports on recruiting activity, administrative reports, and divisional postings.
• Track postings for expiration dates and ensure consistency across posting channels.
• Ensure new hires complete paperwork and have a work location and IT setup; provide front desk backup.
• Other duties as assigned.

Skills

Administrative Experience

Recruitment processes

ATS familiarity

Customer service

Time management

Professional communication

Polished, tactful demeanor

Job description

Description

Position Purpose

Provide administrative support in an effort to meet recruiting and organizational goals.

General Duties and Responsibilities

• Act as an employee advocate and as a company representative in balancing company policy, process, and culture, with employee needs
• Manage candidate progress during the pre-hire and post-hire portions of the recruiting lifecycle
• Maintain constant contact with hiring managers to ensure candidate progress and job posting responses are accurately maintained in ATS
• Communicate changes in status to candidates; address candidate inquiries about their status in the hiring process
• Arrange for appropriate assessments for applicants as requested
• Order background, credit, and motor vehicle checks for identified candidates, review the results of the checks to determine eligibility for employment or obtain additional information to determine that eligibility
• Ensure all divisions are utilizing the most current new hire documents
• Communicate candidate status with IT Department to ensure necessary electronic equipment and/or specialized software is ordered and delivered by start date
• Compile and provide reports including, but not limited to, reports of recruiting activity on open positions, recruiting administrative reports, and divisional open position reports
• Track job postings to identify the expiration dates of each posting and that job postings on company website and job boards are equivalent
• Ensure Corporate new hires receive and complete necessary new hire paperwork, have a work location set up for them, and that all IT equipment has been installed
• Provide backup for front desk receptionist and HR Administrative Assistant if needed
• Other duties as assigned

Qualifications

• Minimum 2 years of administrative experience
• Familiarity with principles and processes for personnel recruitment
• Ability to learn and utilize unfamiliar software with limited oversight such as ATSs
• Provide high level of customer service both internally and to external candidates/applicants
• Must be organized and demonstrate strong time management skills
• Remains polite and professional in all communications; polished, tactful
• Exemplary record of attendance and punctuality

Qualifications