Recruiting Coordinator

Encore; Schiller Park (IL); On-site; USD 30,307 - 41,328; Full time

Job summary

Encore in Illinois is seeking a Recruiting Coordinator to support a regional Talent Acquisition team. The role focuses on recruiting administrative activities, scheduling interviews, and maintaining strong candidate communication.

The coordinator will build BI reporting and PowerPoint materials for recruiting initiatives. Ideal candidates bring a Bachelor’s degree in HR or a related field and 2 years of high-volume workload experience, with exceptional organizational and customer service skills.

Qualifications

• Bachelor's degree in HR, Hospitality or related field.
• 2 years experience handling a high-volume workload.
• Proven ability to contribute in a fast-paced environment.
• Ability to prioritize multiple tasks and manage time effectively.
• Strong customer service and hospitality focus.

Responsibilities

• Assist with scheduling interviews and coordinating communication between candidates and interviewers.
• Build recruiting-related reporting using BI and PowerPoint presentations.
• Support onboarding and pre-employment activities with vendors and new hires.
• Operate recruiting programs (ATS, HRIS) and Microsoft Office tools.

Skills

Verbal communication

Organizational skills

Team player

Customer service

Education

Bachelor's degree in HR/ Hospitality or related field

Tools

PowerPoint

Excel

ATS

HRIS

BI reporting

Job description

Position Overview

The Recruiting Coordinator is responsible for supporting a regional Talent Acquisition team within Encore. The Recruiting Coordinator will collaborate with recruiters and Talent Acquisition leaders within the region and primarily be responsible for all recruiting-related administrative activities. The Recruiting Coordinator should have exceptional organizational skills, excellent reporting and Microsoft Office experience including Excel and PowerPoint, and strong verbal communications. This position will support a team of recruiters in a high-volume recruiting environment with the objective of effectively leading new hires through the hiring process. The Recruiting Coordinator reports to the Senior Manager, Talent Acquisition.

Key Job Responsibilities

Recruiting Administration Support

• Strong comfort level communicating within all levels of Encore and third-party vendors.
• Collaborate with the recruitment team, new hires, hiring managers and third-party vendors located throughout the country.
• Assist with scheduling interviews and facilitating communication between candidates and interviewers.
• Build recruiting related reporting using BI.
• Build PowerPoint presentations to support recruiting related initiatives.
• Work with the marketing department to leverage recruitment related social media.
• Communicate to ensure proprietary information is protected and handled appropriately.

Pre-Employment Administration

• Create, send, and retrieve offer letters from new hires in a timely manner.
• Monitor pre-employment data by ensuring the candidate completes necessary requirements and meets Encore standards.
• Maintain consistent communication with third-party vendors for overall success.

Onboarding Support

• Become an expert on the Onboarding and HRIS systems to be point of contact for new hires and hiring managers.
• Initiate the Onboarding process and troubleshoot all questions throughout the process.
• Exhibit technical savvy by operating recruiting related programs, i.e., ATS, HRIS and Onboarding systems, along with Microsoft Office.

Job Qualifications

• Bachelor’s degree in Human Resources, Hospitality or other relevant field.
• 2 years managing a high volume workload.
• Proven ability to consistently and positively contribute in a fast-paced, evolving work environment.
• Ability to prioritize multiple functions and tasks while managing time effectively.
• Strong team player that will contribute ideas to enhance process.
• Exceptional focus on customer service and hospitality.

Pay Range

Hourly Pay Range: $21.87 - $29.77