Recruitment Coordinator

WHSmith North America; Las Vegas (NV); On-site; USD 45,000 - 65,000; Full time

Job summary

WHSmith North America is seeking a Recruitment Coordinator to support the full recruitment lifecycle in our Las Vegas, NV offices. You will manage candidate communications, assist with onboarding, and coordinate with HR, IT, payroll and facilities to ensure timely hiring and smooth new hire experience.

The role requires strong organizational, communication, and data-entry skills, and proficiency in Microsoft Office, especially Excel.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Strong proficiency in Microsoft Office Suite, particularly Excel.
• 1+ years of recruiting, onboarding, HR, administrative, or coordination experience.
• Excellent customer service and communication skills.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Strong attention to detail and commitment to data confidentiality.

Responsibilities

• Manage candidate communications, including interview invitations, confirmations, follow-up correspondence, and status updates.
• Maintain accurate candidate records within the ATS.
• Post job openings and support requisition management activities.
• Assist recruiters and hiring managers throughout the hiring process to ensure efficient workflow and timely hiring decisions.
• Track recruiting activity and generate recruitment reports and metrics.
• Facilitate new hire documentation, including offer acceptance, onboarding paperwork, policy acknowledgments, and employment eligibility documentation.
• Partner with HR, IT, Payroll, Facilities, and department leaders to ensure onboarding requirements are completed prior to start date.
• Track onboarding milestones and address delays or missing documentation.
• Serve as a primary point of contact for new hires, providing guidance and support throughout onboarding.
• Assist with onboarding process improvements, documentation updates, and new hire engagement initiatives.

Skills

Microsoft Office

Excel

Education

Bachelor’s degree or equivalent

Job description

The Recruitment Coordinator serves as a key liaison between candidates, recruiters, hiring managers, HR, and operational teams. Responsible for supporting the full recruitment lifecycle, this role facilitates candidate communications, manages recruitment systems, assists with onboarding activities, and provides support for critical hiring projects.

Key Responsibilities

• Manage candidate communications, including interview invitations, confirmations, follow-up correspondence, and status updates.
• Maintain accurate candidate records within the Applicant Tracking System (ATS).
• Post job openings and support requisition management activities
• Assist recruiters and hiring managers throughout the hiring process to ensure efficient workflow and timely hiring decisions.
• Track recruiting activity and generate recruitment reports and metrics.
• Facilitate new hire documentation, including offer acceptance, onboarding paperwork, policy acknowledgments, and employment eligibility documentation.
• Partner with HR, IT, Payroll, Facilities, and department leaders to ensure all onboarding requirements are completed prior to the employee's start date.
• Track onboarding milestones and proactively address delays or missing documentation.
• Serve as a primary point of contact for new hires, providing guidance and support throughout the onboarding process.
• Assist with onboarding process improvements, documentation updates, and new hire engagement initiatives.

Qualifications

• Bachelor's degree or equivalent combination of education and experience preferred.
• Strong proficiency in Microsoft Office Suite, particularly Excel.
• 1+ years of recruiting, onboarding, HR, administrative, or coordination experience preferred.
• Excellent customer service and communication skills.
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Strong attention to detail and commitment to maintaining data accuracy and confidentiality.